Grants & Budget Coordinator

CO00 Children's Hospital Medical Center; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking an experienced grant administrator to support submission of funded projects, manage budgets and act as a liaison between principal investigators and divisions.

The role involves coordinating with the CHRF Sponsored Research Services Office, maintaining budgets, and providing administrative support for pre-award activities across 1–3 researchers.

Qualifications

• High school diploma or equivalent.
• 3+ years of work experience in a related job discipline or equivalent combination of education and experience.

Responsibilities

• Grant submission: provide support in preparing and submitting external and internal funded projects via EPAS or sponsor portal.
• Serve as liaison between the PI and subcontract sites regarding requested documents.
• Provide guidance to PI on required attachments or documentation for sponsors.
• Manage divisional spreadsheets and use ePAS Reports to track submissions, subcontracts, reports and closeouts.
• Assist faculty with special projects, reports, and correspondence related to grant acquisition.
• Budgeting: develop and prepare budgets for external and internal funding applications and guide PIs in grant budget preparation.
• Enter grant expenditures and receipts in the Excel budget database.
• Manage divisional budgets and ledgers, track revenues, establish accounts, monitor expenditures, and reconcile records with financial statements.
• Report monthly financial status to Business Manager/Director; assist in annual clinic and research budgets.
• Coordinate with CHRF Sponsored Research Services Office and collaborate with divisions to monitor disbursement of external funds.
• Collect and compile data for external/internal reports, proposals, and budgets.
• Notify staff of changes in funding, purchasing, or accounting affecting grants.
• Coordinate check requests, NSR storeroom requisitions, and other division research-related requisitions.
• Provide administrative support: answer phones, organize files, sort mail, arrange travel, and coordinate pre-award activities for 1–3 researchers.

Education

High school diploma or equivalent

Job description

Cincinnati Children’s Hospital Medical Center is seeking an experienced grant administrator to support submission of funded projects, manage budgets and act as a liaison between principal investigators and divisions.

The role involves coordinating with the CHRF Sponsored Research Services Office, maintaining budgets, and providing administrative support for pre-award activities across 1–3 researchers.