Grants Coordinater

CO00 Children's Hospital Medical Center; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking an experienced grant administrator to support submission of funded projects, manage budgets and act as a liaison between principal investigators and divisions.

The role involves coordinating with the CHRF Sponsored Research Services Office, maintaining budgets, and providing administrative support for pre-award activities across 1–3 researchers.

Qualifications

• High school diploma or equivalent.
• 3+ years of work experience in a related job discipline or equivalent combination of education and experience.

Responsibilities

• Grant submission: provide support in preparing and submitting external and internal funded projects via EPAS or sponsor portal.
• Serve as liaison between the PI and subcontract sites regarding requested documents.
• Provide guidance to PI on required attachments or documentation for sponsors.
• Manage divisional spreadsheets and use ePAS Reports to track submissions, subcontracts, reports and closeouts.
• Assist faculty with special projects, reports, and correspondence related to grant acquisition.
• Budgeting: develop and prepare budgets for external and internal funding applications and guide PIs in grant budget preparation.
• Enter grant expenditures and receipts in the Excel budget database.
• Manage divisional budgets and ledgers, track revenues, establish accounts, monitor expenditures, and reconcile records with financial statements.
• Report monthly financial status to Business Manager/Director; assist in annual clinic and research budgets.
• Coordinate with CHRF Sponsored Research Services Office and collaborate with divisions to monitor disbursement of external funds.
• Collect and compile data for external/internal reports, proposals, and budgets.
• Notify staff of changes in funding, purchasing, or accounting affecting grants.
• Coordinate check requests, NSR storeroom requisitions, and other division research-related requisitions.
• Provide administrative support: answer phones, organize files, sort mail, arrange travel, and coordinate pre-award activities for 1–3 researchers.

Education

High school diploma or equivalent

Job description

JOB RESPONSIBILITIES

Grant Submission- Provide support in the preparation and submission of external and internal funded projects via EPAS or online grant application portal as specified by sponsor. Serve as a liaison between the PI and subcontract sites in matters related to requested documents. Provide guidance to PI in relation to required attachments or documentation required by the sponsor. Manage divisional spreadsheets and/or utilize ePAS Reports for tracking grant submissions, subcontracts, progress reports and grant closeouts. Assist faculty with special projects, reports, and correspondence as related to grant acquisition. Budget assistance- Develop and prepare budget for external and internal funding applications and provide guidance to principal investigators in the preparation of grant budgets. Enter all grant and industry expenditures and receipts in excel budget database. Manage divisional budgets and ledgers, including tracking revenues and establishing accounts, monitoring expenditures, and reconciling departmental records against financial statements. Report the financial status of all account lines to the Business Manager/Director on a monthly basis and provide individual monthly status. Assist the Business Manager/Director in the preparation of the annual clinic and research budgets. Coordination- Serve as liaison between the division and CHRF Sponsored Research Services Office in matters related to external funding accounts. Serve as a liaison between principal investigators and divisions with which they collaborate to coordinate and monitor disbursement and expenditures of external funds from grants based in the Division. Reporting- Collect and compile data, statistics, and background material necessary for external/internal reports, proposals, and budgets. Notify administrative support staff and grant personnel of institutional and external changes in funding issues, purchasing activities, accounting, etc. Coordinate check requests, NSR's Storeroom requisitions, and any other CCHMC requisition for research personnel. Administrative support- Place, answer, screen and direct telephone calls. Organize, maintain and assume custodial responsibility for files and record systems of the division, including grant binders. Receive, open, sort and distribute mail on a daily basis for research areas. Make travel arrangements for presentations. Divisional administrative coordination of pre-award sponsored research activities for 1-3.

JOB QUALIFICATIONS

High school diploma or equivalent 3+ years of work experience in a related job discipline or equivalent combination of education and experience

About Us

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

Cincinnati Children's is: Recognized by U.S. News & World Report as a top 10 best Children\'s Hospitals in the nation for more than 15 years Consistently among the top 3 Children\'s Hospitals for National Institutes of Health (NIH) Funding Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025) One of the nation\'s America’s Most Innovative Companies as noted by Fortune Consistently certified as great place to work A Leading Disability Employer as noted by the National Organization on Disability Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC) We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.

Comprehensive job description provided upon request. Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability

Need Assistance or Accommodation? Accommodation: We provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require an accommodation in the application process, email [e-mail].