Grants & Apprenticeship Compliance Lead

Crash Champions; Northern, Westmont (KY, IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Disability Insurance

401k Retirement Plan with match

Referral Bonus

5 Paid Holidays

Job summary

Crash Champions is seeking a Grants Compliance Specialist to manage grants, reporting, and apprenticeship program compliance across multi-state operations. You will coordinate with Operations, Payroll, HR, Finance, Legal, and external partners to ensure audit-ready records and timely submissions.

The role focuses on maintaining regulatory compliance, preparing reports, tracking budgets, and supporting scholarship administration and program registrations across relevant states.

Qualifications

• 3+ years of experience in grant administration, compliance administration, workforce program administration or a comparable regulated records role.
• Demonstrated experience operating against a defined regulatory framework and an external audit or review cycle.
• Proven ability to manage a reporting calendar and meet external deadlines without supervision.
• Advanced Excel or Google Sheets skills, with the ability to build and maintain trackers, reconciliations and recurring reporting.
• Experience owning a document or records management system end to end, including structure, retention and retrieval under deadline.
• Exceptional attention to detail and consistent documentation discipline.
• Clear, professional written communication, including funder-facing reports and correspondence.
• Ability to work cross‑functionally with operations, human resources, payroll, legal and finance, and to obtain accurate and timely data from field locations.
• Bachelor’s degree, or an equivalent combination of education and directly related experience.

Responsibilities

• Own the reporting calendar for all active grants and partnerships, delivering every funder report complete and on or before its deadline.
• Prepare and submit interim and final reports to funding agencies, including narrative, financial and performance components.
• Maintain complete award files, including agreements, budgets, correspondence, reports, amendments and close‑out documentation.
• Monitor spend against approved grant budgets, track restricted versus unrestricted funds, and flag variances early enough to correct course or request a modification.
• Prepare budget modification and no‑cost extension requests, and manage funder approvals for any change in scope, timeline or use of funds.

Skills

Grant administration

Compliance

Reporting

Excel/Sheets

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Tools

RAPIDS system

Job description

Crash Champions is seeking a Grants Compliance Specialist to manage grants, reporting, and apprenticeship program compliance across multi-state operations. You will coordinate with Operations, Payroll, HR, Finance, Legal, and external partners to ensure audit-ready records and timely submissions.

The role focuses on maintaining regulatory compliance, preparing reports, tracking budgets, and supporting scholarship administration and program registrations across relevant states.