Grants and Contracts Coordinator

Brown University; United States; Hybrid; USD 65,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Tuition assistance

Retirement benefits

Wellness programs

Job summary

Brown University School of Engineering is seeking a Grants and Financial Coordinator to provide pre/post award and financial support to faculty and researchers. This hybrid role handles grant submissions, budget management, and expenditure review using the Workday Financials system, ensuring compliance with sponsor terms and internal policies.

The position requires a Bachelor’s degree and 1–2 years of finance or grants experience; candidates should be detail‑oriented, discreet with confidential

Qualifications

• Bachelor’s degree required; 1–2 years finance/grants experience preferred.
• Experience with grant proposals and sponsored projects is desirable.
• Ability to handle confidential information with discretion.

Responsibilities

• Communicate award and financial policies to students, faculty, staff.
• Use Workday Financials to review payroll costing and financial reporting.
• Monitor school finances and ensure compliance with award terms.
• Prepare and review grant submissions and budgets.

Skills

Strong organizational skills

MS Office proficiency

Excellent math skills

Effective communication

Confidentiality

Data analysis

Time management

Diversity & inclusion

Education

Bachelor’s degree (Accounting/Finance preferred)

Tools

Workday Financials

Microsoft Excel

Gmail / Google Apps

Job description

Job Description

This is an exciting opportunity to join the Brown University School of Engineering’s Research Administration team. Located in Providence, RI, the School’s Research Administration staff of six employees support the application for and oversite of faculty research activities in a dynamic and growing world class research organization.

Grants and Financial Coordinator

The Grants and Financial Coordinator provides administrative pre/post award and financial support services to the Manager, Research Administration, Executive Dean, Finance and Operations, Dean, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). This position assists in the preparation and review of assigned grant proposals for all School of Engineering submissions using Huron grant management system and sponsor submission portals. Coordinates the submission of new and continuing grant proposals. This position also coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Also, monitors School related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Dean, Director and Research, Administration Manager.

Responsibilities

Effectively communicates award and financial policies to students, faculty, and staff.

Uses Workday Financials to assist Manager, Research Administration in reviewing payroll costing, payroll accounting adjustments, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center and grant manager.

This position handles confidential information and is expected to maintain and secure privacy. The incumbent must maintain the strictest confidentiality while working collaboratively with colleagues to ensure accurate, proactive information sharing and appropriate transparency throughout the School.

Education and Experience

Required: Bachelor’s degree (A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.) 1-2 years of finance or grants experience is highly desired. And/or equivalent combination of education/experience.

Job Competencies

• Strong organizational, administrative, and time management skills
• Proficiency in Microsoft Office Programs (Word, Excel, etc.), Web based programs and tools, Gmail and related Google applications, Adobe Acrobat Pro
• Excellent math skills
• Flexible, service-oriented and resourceful
• Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials
• File management skills
• Willingness and interest to continue learning
• Ability to work with a diverse population and handle confidential information with discretion and maintain strict confidentiality at all times.
• Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
• Ability to work under pressure in a deadline-oriented environment

Background Check

• Criminal and Education Verification
• All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits

• Health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

Recruiting Information

• Recruiting Start Date: 2026-09-16
• Job Posting Title: Grants and Contracts Coordinator
• Department: School of Engineering
• Grade: Grade 8
• Worker Type: Employee
• Worker Sub-Type: Regular
• Time Type: Full time
• Scheduled Weekly Hours: 37.5
• Position Work Location: Hybrid
• Submission Guidelines: The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote. Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings. This position is not eligible for visa sponsorship.
• Brown is an E-Verify Employer.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world. Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

Additional Information

You can find detailed information about our salary ranges on our website.

Attachments

A resume is required as part of your job application.

Other Information

For current information on Brown's vaccine requirements and other community health matters, please refer to the Healthy Brown website.