Pre-Award Specialist I

Karyaar; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

University of Pittsburgh is seeking a Pre-Award Administrator to assist in preparing financial components for the pre-award phase of sponsored projects. This role is based in the Hillman Cancer Center grants and contracts department in a hybrid on-campus/remote arrangement in Pittsburgh.

The incumbent should have basic accounting understanding, be computer literate (Word, Excel, GL), and possess strong written and verbal communication skills.

Qualifications

• Understanding of accounting and financial reporting.
• Proficiency with MS Word, Excel, and GL.
• Strong written and verbal communication skills.

Responsibilities

• Assist in preparing and submitting small grant and contract proposals.
• Draft contractual arrangements and procurement proposals; perform cost analyses and invoice processing; handle collections.
• Monitor grants and contractual arrangements and prepare routine financial documentation.
• Assist with policy and procedural interpretation and with the preparation of pre-award applications and reports to grant agencies.
• Communicate with faculty to gather required information.

Skills

Communication skills

Detail-oriented

Organized

Adaptable

Time management

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

General Ledger (GL)

Job description

Open role · University of Pittsburgh# Pre-Award Specialist IOn-siteFull-timePittsburgh, PAPosted Jul 6About the role## What you'd be doingAssists in preparing and submitting small grant and contract proposals. Drafts contractual arrangements and procurement proposals, conducts cost analyses, processes invoices, and performs all collections activities. Monitors grants and contractual arrangements and prepares routine financial documentation. Assists with policy and procedural interpretation and with the preparation of pre-award applications and reports to grant agencies.UPCI FiscalThe Hillman Cancer Center (HCC) provides exceptional patient care as a world leader in understanding, preventing, and treating cancer through the integration of scientific discovery, clinical excellence, and community partnerships, while training the next generation of cancer experts.Essential FunctionsThe University of Pittsburgh is seeking a Pre-Award Administrator. The incumbent will assist with the preparation of the financial components for the pre-award phase of sponsored projects. This position is located in the HCC grants and contracts department in pre-award activities. Duties include assisting in the following for proposal processing: budgets for grant/contract submissions, various University forms as prepared at time of submission, and administrative/compliance forms involved in grant applications. Communication with faculty members to gather required information is required.Adhere to the University and sponsoring agency pre-award policies so that accurate information is provided to investigators, HCC management, University departments, funding agencies, Director of Finance, the University, UPMC, and faculty. The incumbent should have a some understanding of principles of accounting and financial reporting, be computer literate (Microsoft Word, Excel, GL), and have good written and verbal communication skills. The incumbent should be organized, detail-oriented, flexible, open to change, and be able to adapt easily to changing situations to meet goals and deadlines.Physical EffortLittle physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.The University of Pittsburgh is an equal opportunity employer / disability / veteran.Assignment CategoryFull-time regularJob ClassificationStaff.Grants & Contracts Specialist I (Pre-Award)Job FamilyResearchJob Sub-FamilyGrants & ContractsCampusPittsburghMinimum Education Level RequiredBachelor's DegreeMinimum Years Of Experience RequiredNo experience requiredWill this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work ScheduleM-FWork ArrangementHybrid: Combination of On-Campus and Remote work as determined by the department.Hiring RangeTBD Based Upon QualificationsRelocation OfferedNoVisa Sponsorship ProvidedNoBackground CheckFor position finalists, employment with the University will require successful completion of a background checkChild Protection ClearancesNot ApplicableRequired DocumentsResumeOptional DocumentsNot Applicable