Grants and Contracts Management Senior Analyst

Ohio State University; United States; Hybrid; USD 70.000 - 92.000; Vollzeit

Benefits dieser Stelle

Medical, dental and vision coverage

Paid time off

State retirement plan

Zusammenfassung

Ohio State University is seeking a Grants and Contracts Management Senior Analyst in the College of Pharmacy. You will oversee post-award activities, monitor budgets, support PIs, and ensure compliance with policies.

The role emphasizes forecasting, reporting, and close-out management across awards in a hybrid work setup. Responsibilities include budget monitoring, cost transfers, and preparation of progress and final sponsor reports.

Qualifikationen

• Bachelor’s degree or equivalent experience required.
• 4 years of experience with development of and/or submission of grant applications.
• Proficiency in Excel for budgeting and financial tracking.
• Strong attention to detail and ability to manage multiple priorities.

Aufgaben

• Forecasting and monitoring the fiscal status of awards from setup to close-out.
• Communicate personnel appointment changes for COP grants and related staff.
• Prepare quarterly grant meetings with PI and Finance Director.
• Collaborate on cost-transfers and documentation preparation.
• Approve project-related transactions and resolve procurement issues.
• Assist with annual and final sponsor reports submission.
• Monitor monthly reports and ensure proper appointment accuracy.
• Support pre-award activities during peak periods as needed.

Kenntnisse

Budget management

Attention to detail

Multitasking

Communication

Ausbildung

Bachelor's degree or equivalent experience

Advanced degree desired

Tools

Microsoft Excel

Jobbeschreibung

Job Title

Grants and Contracts Management Senior Analyst

Department

Pharmacy | College Administration

Job Overview

Under direction of the Finance Director, this role will oversee and manage all post-award activities for principal investigators (PIs) for the College of Pharmacy. Provides expertise in support of all post-award activities including fiscal analysis and budget management, personnel appointments, allowable expenditures, and compliance. Provides direct support to PIs and key lab staff that includes responsibility to budget monitoring and reporting, investigating and resolving discrepancies, and journaling expenses as necessary. Serves as the primary specialist for all assigned awards and performs expenditure forecasting to assist PIs with expenditure planning. Provides necessary budget and fiscal information for all progress and close-out reports. Monitors close-out reports and expiring awards while notifying PIs of any awards in which a financial concern exists. Provides back up support to Pre-Award Specialist which may include preparing and submitting proposals during peak periods or when backup coverage is needed. Ensures compliance with federal, university, and college policies and procedures.

Essential Functions

• Forecasting and monitoring the fiscal status of awards from set-up to close-out
• Communication with other colleges/units on personnel appointment changes for non-COP employees on COP grants, as well as, COP employees on non-COP grants.
• Quarterly grant meetings with PI, Finance Director and Grants and Contracts Management Consultant
• Work closely with Financial Operations Analyst on College faculty and staff appointments to projects.
• Work closely with Financial Operations Analyst on cost-transfers, preps all necessary documentation.
• Approving all project-related transactions (equipment, supplies, and services needed for the project)
• Resolves procurement issues by working with OSP, vendors, and individuals.
• Assisting with the submission of annual and final reports to sponsors.
• Review and monitor OSP monthly reports (120-day report) and fiscal and human resource reports to be sure that all employees are appointed appropriately and accurately.
• Managing award close out financially (expenses posted, expenses need moved to prevent an overrun, PO’s to be closed)
• Managing Overruns and residuals
• Preliminary fiscal work for sub-awards and consultant agreement
• Obtain necessary prior approvals for all purchases on sponsored projects.
• Collaborates with Grants and Contracts Management Consultant on no-cost extensions and pre-liminary project setup.
• Serve as back-up on pre-award support to the Grants and Contracts Management Consultant
• Assist with the preparation and review of project and subaward budgets for proposal submission
• Support the pre-award grants specialist with preparing supporting documents as needed
• Represent the College of Pharmacy in grant-related discussions with collaborating units within and external to the college.

Required Qualifications

• Bachelor’s degree in a relevant field or equivalent experience; Advanced degree in relevant field is desired.
• 4 years of demonstrated previous experience with development of and/or submission of grant applications is required.
• Intermediate proficiency in Microsoft Excel or similar spreadsheet applications, including the ability to develop, maintain, and analyze budget and financial tracking documents.
• Demonstrated attention to detail with a strong commitment to accuracy and quality in all work products.
• Proven ability to effectively manage multiple priorities and consistently meet established deadlines.
• Strong verbal and written communication skills, with the ability to clearly explain processes, concepts, and solutions to a variety of stakeholders and audiences.

Desired Experience

• Five or more years of experience in budgeting and fiscal management with experience managing federally sponsored research awards.

Additional Information

The pay range for this job profile is $70,100 - $91,600. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION:

Research Administration

SUBFUNCTION:

Grants and Contracts Management

CAREER BAND:

Specialized

CAREER LEVEL:

S3

Location:

Parks Hall (0273)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.

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