Grants and Contracts Management Senior Analyst

The Ohio State University; Columbus (OH); Hybrid; USD 70,000 - 92,000; Full time

Job summary

The Ohio State University’s College of Pharmacy is seeking a Grants and Contracts Management Senior Analyst to oversee post-award activities for principal investigators. You will provide fiscal analysis, budget management, and compliance support, monitoring expenditures and reporting to sponsors while ensuring accurate journal entries.

This hybrid role requires a Bachelor’s degree and several years of experience with grant budgets, plus strong Excel skills and communication abilities.

Qualifications

• Bachelor’s degree or equivalent experience with grant budgeting or post-award work.
• Strong Excel skills and ability to analyze budgets and financial documents.
• Excellent communication and ability to explain complex processes to diverse stakeholders.

Responsibilities

• Forecast and monitor the fiscal status of awards from set-up to close-out.
• Coordinate personnel appointments on COP grants and related units.
• Attend quarterly grant meetings with PI and Finance Director.
• Collaborate on cost transfers and prepare required documentation.
• Approve all project-related transactions and resolve procurement issues.
• Support submission of annual and final reports to sponsors.
• Review monthly reports to ensure proper appointments.
• Assist with sub-award budgeting and pre-award support as needed.

Skills

Budget monitoring

Excel proficiency

Communication

Multitasking

Education

Bachelor’s degree in a relevant field

Advanced degree in relevant field (desirable)

Tools

Microsoft Excel

Job description

Job Title:Grants and Contracts Management Senior AnalystDepartment:Pharmacy | College Administration

Under direction of the Finance Director, this role will oversee and manage all post-award activities for principal investigators (PIs) for the College of Pharmacy. Provides expertise in support of all post-award activities including fiscal analysis and budget management, personnel appointments, allowable expenditures, and compliance. Provides direct support to PIs and key lab staff that includes responsibility to budget monitoring and reporting, investigating and resolving discrepancies, and journaling expenses as necessary. Serves as the primary specialist for all assigned awards and performs expenditure forecasting to assist PIs with expenditure planning. Provides necessary budget and fiscal information for all progress and close-out reports. Monitors close-out reports and expiring awards while notifying PIs of any awards in which a financial concern exists. Provides back up support to Pre-Award Specialist which may include preparing and submitting proposals during peak periods or when backup coverage is needed. Ensures compliance with federal, university, and college policies and procedures.

Essential Functions

• Forecasting and monitoring the fiscal status of awards from set-up to close-out
• Communication with other colleges/units on personnel appointment changes for non-COP employees on COP grants, as well as, COP employees on non-COP grants.
• Quarterly grant meetings with PI, Finance Director and Grants and Contracts Management Consultant
• Work closely with Financial Operations Analyst on College faculty and staff appointments to projects.
• Work closely with Financial Operations Analyst on cost-transfers, preps all necessary documentation.
• Approving all project-related transactions (equipment, supplies, and services needed for the project)
• Resolves procurement issues by working with OSP, vendors, and individuals.
• Assisting with the submission of annual and final reports to sponsors.
• Review and monitor OSP monthly reports (120-day report) and fiscal and human resource reports to be sure that all employees are appointed appropriately and accurately.
• Managing award close out financially (expenses posted, expenses need moved to prevent an overrun, PO’s to be closed)
• Managing Overruns and residuals
• Preliminary fiscal work for sub-awards and consultant agreement
• Obtain necessary prior approvals for all purchases on sponsored projects.
• Collaborates with Grants and Contracts Management Consultant on no-cost extensions and pre-liminary project setup.
• Serve as back-up on pre-award support to the Grants and Contracts Management Consultant
• Assist with the preparation and review of project and subaward budgets for proposal submission
• Support the pre-award grants specialist with preparing supporting documents as needed
• Represent the College of Pharmacy in grant-related discussions with collaborating units within and external to the college.

Required Qualifications

Bachelor’s degree in a relevant field or equivalent experience; Advanced degree in relevant field is desired. 4 years of demonstrated previous experience with development of and/or submission of grant applications is required. Intermediate proficiency in Microsoft Excel or similar spreadsheet applications, including the ability to develop, maintain, and analyze budget and financial tracking documents. Demonstrated attention to detail with a strong commitment to accuracy and quality in all work products. Proven ability to effectively manage multiple priorities and consistently meet established deadlines. Strong verbal and written communication skills, with the ability to clearly explain processes, concepts, and solutions to a variety of stakeholders and audiences.

Desired Experience

Five or more years of experience in budgeting and fiscal management with experience managing federally sponsored research awards.

Additional Information: The pay range for this job profile is $70,100 - $91,600. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION: Research Administration

SUBFUNCTION: Grants and Contracts Management

CAREER BAND: Specialized

CAREER LEVEL: S3

Location:Parks Hall (0273)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.