Grants Administrator: Not-for-Profit Finance & Compliance

Sound Generations; Seattle (WA); On-site; USD 92,000 - 96,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401k

Paid Vacation

Sick Leave

Health Savings Account

Flexible Spending Account

Commuter Benefits

Job summary

Sound Generations in Seattle seeks a Grants Administrator to join the accounting team. You will safeguard post-award financial data, manage grants and contracts reporting, and support audits while ensuring compliance with GAAP and Uniform Guidance.

Responsibilities include budgeting for funders, SEFA preparation, invoicing and accruals, reconciliations, and collaboration with Philanthropy and program leads to improve processes and reporting for the organization.

Qualifications

• Bachelor's degree in accounting or related field.
• Three (3) years' grant and contract experience required.
• Three (3) years' professional accounting experience required.
• Experience with NetSuite, Intacct, MIP, Ramp, Expensify preferred.

Responsibilities

• Perform grants and contracts compliance with fund accounting including budgets, reporting, billing and correcting journals in compliance with GAAP, FASB, Uniform Guidance and regulatory requirements.
• Prepare annual budgets for each funder based on approved contract amounts, projected program expenditures, and funding requirements.
• Understanding of internal controls to ensure compliance with grant and CFDA requirements. Responsible for preparing the Schedule of Expenditures of Federal Awards (SEFA) for federal grants, ensuring accuracy and completeness for annual audits.
• Prepared billing for Grants and Contracts and other receivables.
• Prepare Burn Rate Reports for Grant and Contract principals.
• Prepares the Accruals for Grants and Contracts for the monthly close process.
• Reconciliations regarding Grant and Contract accounts.
• Records deposits. Collaborates with Philanthropy on contributions accounting and recording of deposits and restrictions.
• Analyze and evaluate current workflows and procedures to identify and suggest opportunities for continued process improvement.
• Ensure timely monthly standalone audit ready; grant and contracts reconciliations as well as understanding how it flows to the Statement of Expenditures of Federal Assistance.
• Analyze complex financial and statistical data and determine their significance: prepare comprehensive narrative and visual statements supporting complex financial reports.
• Collaborate and recommend improvements for the accounting system(s) for the development and reporting of the organizations' fund accounting, indirect cost, allocations and expenditures.
• Function as a technical expert to the organization in Uniform Guidance Compliance and related accounting policies and procedures. Build grant financial fluency at all levels of the organization.
• Maintain legal and contractual compliance. Understands grant administration.
• Analyze Uniform Guidance standards' impact on the financial data and recommend operations changes as required.
• Prepare transactions and journals.
• Assists Grant Writer and Pre-Award Team opening grant applications.
• Represent program/department to internal and external audiences.
• Develop and maintain good relationships with cross-functional teams, staff, volunteers and people utilizing the same facilities and the public.

Skills

Grant management

Not-for-profit accounting

Financial reporting

Internal controls

Education

Bachelor's degree in accounting or related field

Tools

NetSuite

Intacct

MIP

Ramp

Expensify

Job description

Sound Generations in Seattle seeks a Grants Administrator to join the accounting team. You will safeguard post-award financial data, manage grants and contracts reporting, and support audits while ensuring compliance with GAAP and Uniform Guidance.

Responsibilities include budgeting for funders, SEFA preparation, invoicing and accruals, reconciliations, and collaboration with Philanthropy and program leads to improve processes and reporting for the organization.