Grants Administrator I

State of South Carolina; Clemson (SC); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid vacation

Job summary

The State of South Carolina is seeking a professional to plan, develop, coordinate and administer a statewide program of grant development and administration for a large state agency or department.

The role emphasizes project administration, billing, reporting, and setup/review activities across funded projects, ensuring compliance and accurate financial documentation within the Workday system.

Qualifications

• Bachelor's degree in business, public administration, or related field.
• Experience in grant development or administration is preferred.
• Knowledge of Workday or similar financial systems is a plus.

Responsibilities

• 50% Project Administration. Provide technical assistance guidance and oversight to researchers and University constituents in the awarding of sponsored funds.
• Monitor sponsored budgets, cost sharing, subaward encumbrances, PO requests in Workday and expenses for allowability and compliance.
• Review vouchers for subaward invoice payments. Serve as University liaison with sponsoring agencies in the negotiation of terms budget revisions changes in scope and effort commitments or no cost extensions.
• Analyze and resolve problems related to financial compliance or availability of funds. Is the final authority with resolution of expenses that are identified as unallowable under sponsoring agency policies.
• 20% Project Billing and Collection. Delegated responsibility as a University fiscal signing official for certification of expenses.
• Establishes new customer's invoices per award terms. Reviews unclaimed Electronic Funds Transfer listing and aging reports.
• Contacts sponsors concerning past due invoices and collections, prepares special forms and provides additional documentation for invoicing.
• Utilizes multiple federal state and private sponsor funded systems to submit payment requests.
• 15% Sponsored Reporting. Delegated responsibility as University fiscal signing official for certification of expenses.
• Responsible for developing, preparing, and maintenance of closeout reports, Property Patent Contractor Release, and financial report documentation and work papers that accurately represent Clemson's financial expenses to sponsor's work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income, and all other facets involved in the accurate reporting of a sponsored project.
• 15% Project Setup Review and Close Out Review the accuracy of data entered in the set up of sponsored projects and subaward purchase orders in the Workday system to facilitate tracking and reporting which includes but not limited to the entry of award information budgets invoicing and reporting terms.
• Review and interpret award terms and conditions and provide guidance to department Notifies PIs/Depts/Colleges/Pre Award of awards/modifications and upcoming closing projects.
• Verifies final closeout expenditures cost sharing and revenues.
• Ensures the closeout of subaward POs. Prepares vouchers to sponsors for refund of excess revenue or journal entries for fixed price contract transfers.

Skills

Grant administration

Budget monitoring

Project coordination

Education

Bachelor's degree

Job description

Job Summary

Plans, develops, coordinates and administers a statewide program of grant development and administration for a large state agency or department.

Job Responsibilities

Plans, develops, coordinates and administers a statewide program of grant development and administration for a large state agency or department.

Job Duties

50% Project Administration. Provide technical assistance guidance and oversight to researchers and University constituents in the awarding of sponsored funds. Monitor sponsored budgets, cost sharing, subaward encumbrances, PO requests in Workday and expenses for allowability and compliance. Review vouchers for subaward invoice payments. Serve as University liaison with sponsoring agencies in the negotiation of terms budget revisions changes in scope and effort commitments or no cost extensions. Analyze and resolve problems related to financial compliance or availability of funds. Is the final authority with resolution of expenses that are identified as unallowable under sponsoring agency policies.

20% Project Billing and Collection. Delegated responsibility as a University fiscal signing official for certification of expenses. Establishes new customer's invoices per award terms. Reviews unclaimed Electronic Funds Transfer listing and aging reports. Contacts sponsors concerning past due invoices and collections, prepares special forms and provides additional documentation for invoicing. Utilizes multiple federal state and private sponsor funded systems to submit payment requests.

15% Sponsored Reporting. Delegated responsibility as University fiscal signing official for certification of expenses. Responsible for developing, preparing, and maintenance of closeout reports, Property Patent Contractor Release, and financial report documentation and work papers that accurately represent Clemson's financial expenses to sponsor's work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income, and all other facets involved in the accurate reporting of a sponsored project.

15% Project Setup Review and Close Out Review the accuracy of data entered in the set up of sponsored projects and subaward purchase orders in the Workday system to facilitate tracking and reporting which includes but not limited to the entry of award information budgets invoicing and reporting terms. Review and interpret award terms and conditions and provide guidance to department Notifies PIs/Depts/Colleges/Pre Award of awards/modifications and upcoming closing projects. Verifies final closeout expenditures cost sharing and revenues. Ensures the closeout of subaward POs. Prepares vouchers to sponsors for refund of excess revenue or journal entries for fixed price contract transfers.

Minimum Requirements

Minimum and Additional Requirements

A bachelor's degree and business, personnel, grant-in-aid or public administration experience.

Preferred Qualifications

CFRA or CRA

Preferred Requirements

CFRA or CRA

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.