Program Coordinator I

State of South Carolina; Orangeburg (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plan options

Paid vacation and sick leave

Telecommuting options

Job summary

State of South Carolina is seeking a Human Relations Coordinator to perform professional HR and employee relations work in support of departmental operations. The role liaises with University Human Resources to ensure compliant employment procedures, maintain personnel records, coordinate recruitment and onboarding, and support employee relations initiatives.

The coordinator works independently with minimal supervision, upholding confidentiality, accuracy, and strong customer service in a

Qualifications

• Bachelor's degree required.
• Proficiency in Word, Excel, PowerPoint and related Office tools.
• Typing speed of at least 55 wpm.
• Ability to learn Teams, SharePoint, OneDrive and other business technologies.
• Three to five years of experience in human resources, administration, business management, or related areas.
• Professional human resources training or certification.

Responsibilities

• Support recruitment and onboarding activities with the Senior HR Generalist.
• Post employment opportunities on job boards and recruitment platforms.
• Screen applications and identify qualified candidates.
• Coordinate interviews and prepare interview materials.
• Conduct reference checks and assist with hiring decisions.
• Facilitate onboarding and ensure new hire documentation is complete.
• Maintain and protect personnel records and confidential information.
• Assist with reviewing position descriptions for accuracy and alignment with duties.
• Develop organized HR records management systems.
• Contribute to employee relations programs and engagement initiatives.
• Utilize HR systems to improve efficiency and service delivery.

Skills

Typing 55 wpm

Strong communication

Organization

Confidentiality

Customer service

Education

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

OneDrive

Job description

Job Responsibilities

The Human Relations Coordinator performs professional-level human resources and employee relations work in support of departmental operations. This position serves as a liaison between the department and University Human Resources, ensuring compliance with employment procedures, maintaining personnel records, coordinating recruitment and onboarding activities, and supporting employee relations initiatives.

The coordinator works independently with minimal supervision while maintaining a high level of professionalism, confidentiality, accuracy, and customer service.

Minimum And Additional Requirements

Essential Duties and Responsibilities

Recruitment and Onboarding

• Collaborate with the Senior Human Relations Generalist to support recruitment and selection activities.
• Research and post-employment opportunities on appropriate job boards and recruitment platforms.
• Screen applications and identify qualified candidates.
• Coordinate interviews, schedule candidate meetings, and prepare interview materials.
• Conduct reference checks and assist with hiring recommendations.
• Facilitate onboarding activities and ensure completion of new hire documentation and checklists.
• Serve as a primary point of contact for new employees during the onboarding process.

Human Resources Administration

• Prepare and review employment documents for submission to University Human Resources.
• Ensure personnel actions and employment records are accurate, complete, and compliant with institutional requirements.
• Assist with reviewing position descriptions for accuracy, completeness, and alignment with job duties.
• Maintain confidentiality of personnel records and sensitive employee information.

Records Management

• Maintain electronic and physical personnel files.
• Develop and maintain organized systems for human resources records management.
• Ensure timely filing, tracking, and retrieval of employee documentation.
• Support records retention and compliance requirements.

Employee Relations

• Assist in the development and implementation of employee relations programs and initiatives.
• Collect, maintain, and analyze data from surveys, studies, and special projects.
• Support efforts to enhance employee engagement and foster a positive workplace culture.
• Assist in addressing organizational concerns through open communication and collaborative problem solving.

Technology and Administrative Support

• Utilize human resources systems and technology platforms to improve efficiency and service delivery.
• Participate in professional development and technology training opportunities.
• Learn and apply new software and technologies as needed to support departmental objectives.
• Assist staff with planning, preparing, and delivering programs and initiatives.

Preferred Qualifications

Minimum Qualifications Required

• Bachelor's degree.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Typing proficiency of at least 55 words per minute.
• Ability to learn and utilize Microsoft Teams, SharePoint, OneDrive, and other business technologies.
• Three to five years of experience in human resources, administration, business management, or related areas.
• Professional human resources training or certification.

Knowledge, Skills, And Abilities

• Knowledge of human resource management principles and practices.
• Strong verbal and written communication skills.
• Ability to analyze information and prepare comprehensive reports.
• Strong organizational and records management skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to establish and maintain effective working relationships with employees, leadership, faculty, students, and the public.
• Strong customer service, problem-solving, and interpersonal skills.
• Ability to work independently and manage multiple priorities.

Work Environment

• Standard business hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.
• Occasional evening or extended hours may be required.
• Occasional travel may be required.
• Must be able to effectively interact with diverse populations, including rural and underserved communities.

Core Competencies

• Customer Service
• Teamwork and Collaboration
• Creativity and Adaptability
• Initiative and Accountability
• Effective Communication
• Professionalism and Integrity

Additional Comments

• Stationary Position: Must be able to remain in a stationary position at an assigned office workstation for extended periods while reviewing financial records, building grant budgets, and verifying compliance documentation.
• Data Processing & Technology: Constantly operates a computer, digital calculators, and specialized grant management database systems requiring precise motor coordination and data entry.
• Information Audit: Must be able to detect, analyze, and interpret detailed financial charts, complex federal regulations, spreadsheets, and dense legal text.
• Communication & Collaboration: Must be able to effectively exchange accurate financial and programmatic information face-to-face and digitally with principal investigators, funding agencies, and internal accounting teams.
• Mobility & Facility Navigation: Must be able to move about inside the physical office environment daily to access shared files, office machinery, and attend internal research administration meetings.
• Document Transport: Occasionally moves or positions batches of physical files, audits, or grant documentation folders weighing up to 15 pounds.
• Commitments & Accommodations
• Essential Functions: All core duties outlined in this description must be performed on-site with or without reasonable accommodations.
• Our Commitment: We are dedicated to providing access, equal opportunity, and reasonable workplace accommodations for qualified individuals with disabilities in all aspects of employment.
• Accommodation Requests: If you require a reasonable accommodation to participate in the job application or interview process, please contact our Human Resources team at 1-803-536-8358.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.