Grants Administrator - 997281

Nova; Fort Lauderdale (FL); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental plans

Job summary

Nova Southwestern University is seeking a Grants Administrator to support faculty and staff in the compliant administration of sponsored awards throughout their life cycle. You will monitor budgets, payroll allocations, and cost-sharing, and serve as a primary liaison with central offices to ensure accurate reporting.

You will collaborate with Grant Accounting, review award changes, and stay current on sponsor regulations and university policies.

Qualifications

• Knowledge of grants and sponsored-program administration principles.
• Knowledge of budgeting, financial administration, and recordkeeping practices.
• Knowledge of regulatory and compliance requirements for sponsored programs.
• Proficient knowledge with MS Office, MS Word, MS Excel, and databases.
• 3–5 years of related experience in grants administration.

Responsibilities

• Assist faculty and staff in compliant administration of sponsored awards.
• Provide consultation and guidance in day-to-day award management.
• Serve as liaison between faculty, departments, and central offices.
• Oversee effort certification, payroll distributions, and reporting requirements.
• Collaborate with Grant Accounting and other offices to resolve issues.
• Monitor budgets, expenditures, appointments, payroll allocations, and cost sharing.
• Ensure compliance with salary charges, subrecipient monitoring, and related policies.

Skills

Organizational skills

Communication skills

Analytical skills

Attention to detail

MS Office proficiency

Budgeting and financial review

Education

Bachelor's Degree

Master's Degree

CRA certification

Tools

Adobe Acrobat Professional

ECRT

Cayuse

Ariba

Concur

eContracts

Banner

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose

Provides service and support to faculty and staff by facilitating the effective day-to-day administration, management, and compliance of sponsored projects throughout the life cycle of an award.

Job Category: Exempt

Pay Basis

Annually

Subject to Grant Funding?

No

Essential Job Functions

• Assists faculty and staff in the compliant administration of sponsored awards and ensures activities are conducted in accordance with federal, state, sponsor, and university policies and procedures.
• Provides consultation, guidance, and technical assistance in day-to-day award management and sponsored project administration.
• Serves as a primary liaison between faculty, departmental staff, colleges, and central administrative offices for matters related to sponsored project administration.
• Serves as the designated Effort Coordinator overseeing the effort certification process for assigned departments or colleges; reviewing commitments and payroll distributions for accuracy; reviewing certified effort for reasonableness; identifying and resolving discrepancies; monitoring deadlines; and providing guidance on reporting requirements and procedures.
• Collaborates with Contract and Grant Accounting and other university offices to resolve issues and support effective sponsored project administration.
• Monitors sponsored project budgets, expenditures, personnel appointments, payroll allocations, and cost-sharing commitments; tracks pending actions, identifies issues, and coordinates resolutions with faculty and administrative offices.
• Monitors compliance with institutional and sponsor requirements for salary charges, effort commitments, subrecipient monitoring, cost sharing, staffing, and project expenditures; identifies concerns and coordinates corrective actions as needed.
• Tracks new awards, modifications, continuations, and closeouts to plan for and facilitate personnel, procurement, and budgetary actions for effective and compliant award management.
• Researches and reviews changes in sponsor regulations, university policies, and best practices to remain current on knowledge of sponsored projects administration.
• Maintains award documentation in collaboration with Grant Officers and other university offices, ensuring records are complete, accurate, and up to date.
• Participates in process improvement initiatives and strategic activities.
• Participates in desk reviews and audits.
• Performs special projects as assigned or required.
• Performs other related duties as assigned or required.

Job Requirements

Required Knowledge, Skills, & Abilities

Knowledge

• Knowledge of grants and sponsored-program administration principles.
• Knowledge of budgeting, financial administration, and recordkeeping practices.
• Knowledge of general regulatory and compliance requirements applicable to sponsored programs.
• Knowledge of standard office practices and administrative procedures.
• Proficient knowledge with MS Office, MS Word, MS Excel, and/or other word processing, spreadsheet, and database applications.

Skills

• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Strong analytical and problem-solving skills.
• Proficient skills in reviewing financial information and identifying discrepancies.
• Proficient computer skills, including spreadsheets, word-processing applications, databases, and electronic recordkeeping systems.
• Strong attention to detail and accuracy.

Abilities

• Ability to interpret and apply policies, guidelines, and sponsor requirements from multiple sources to make informed decisions and provide appropriate guidance.
• Ability to manage multiple grants, priorities, and deadlines simultaneously.
• Ability to prepare and review budgets and financial information.
• Ability to maintain accurate and complete records.
• Ability to communicate effectively with faculty, administrators, and internal and external stakeholders.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work independently and collaboratively in a deadline-driven environment with precision and accuracy.

Physical Requirements And Working Environment

• Speech Recognition - Must be able to identify and understand the speech of another person.
• Speech Clarity - Must be able to speak clearly so others can understand you.
• Near Vision - Must be able to see details at close range (within a few feet of the observer).
• Travel - Must be able to travel on a daily and/or overnight basis.
• May be required to work nights or weekends.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Education

Bachelor's Degree

Required Experience

Three to five (3 – 5) years of related experience in grants administration, sponsored programs, research administration, financial administration, accounting, or a related area.

Preferred Qualifications

• Master's Degree and/or CRA certification.
• Proficiency with Adobe Acrobat Professional, ECRT, Cayuse, Ariba, Concur, eContracts, and Banner.

Is this a safety sensitive position?

No

Background Screening Required?

No

Sensitivity Disclaimer

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.