Administrative Coordinator I - 991708

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental plans

Job summary

Nova Southwestern University in Fort Lauderdale is seeking an organized administrative professional to provide customer service and support within the department. You will coordinate activities, handle data entry, respond to inquiries, and generate reports using NSU software systems.

The role requires a High School Diploma or equivalent and 2–3 years of office experience; strong MS Office skills, confidentiality, and attention to detail are essential.

Qualifications

• High School Diploma or equivalent required.
• Associate's Degree is a plus.
• Three years of administrative office experience if no degree.

Responsibilities

• Coordinates administrative activities within department to ensure efficient operations.
• Responds to inquiries and resolves non-routine questions per policies.
• Reviews data and follows up on discrepancies for accuracy.
• Enters payments and processes routine transactions.
• Generates reports from department software systems.
• Collaborates with team on outreach trip applications and site reviews.
• Tracks contracts and ensures they are signed and active.
• Performs other duties as assigned.

Skills

MS Office proficiency

Data entry

Communication skills

Organizational skills

Confidentiality

Education

High School Diploma or equivalent

Associate's Degree (optional)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose

Performs a wide variety of administrative tasks in department or unit including providing customer service and support by coordinating activities/functions to ensure efficient operations.

Job Category

Non-Exempt

Hiring Range

Commensurate with experience

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

1. Coordinates administrative activities / functions within department to ensure efficient operations.
2. Responds to clinical rotation preceptor inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and resolved.
3. Reviews data and follows up on discrepancies to ensure accuracy.
4. Enters payments for clinical rotation sites and medical outreach trips.
5. Generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
6. Collaborates with the Medical Outreach Manager on the review and processing of applications for the KPCOM international outreach trips.
7. Collaborates with the Clinical Education department on the tracking of sites and ensures that all contracts are signed and active.
8. Performs other duties as assigned.

Job Requirements

Required Knowledge, Skills, & Abilities

1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
3. Ability to enter and verify information with accuracy.
4. Ability to understand and follow oral and written instructions.
5. Ability to maintain confidential information.
6. Strong administration skills – organized, thorough, systems orientated with meticulous attention to detail.
7. Proactive, punctual and reliable.
8. Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

1. Ability to communicate effectively with others.
2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education

High School Diploma or equivalent

Required Experience

High School Diploma and three (3) years of administrative experience in an office environment, and/or coordinating a function within office.

--OR--

Associate's Degree and two (2) years of administrative experience in an office environment, and/or coordinating a function within an office.

Is this a safety sensitive position?

No

Background Screening Required?

No

Sensitivity Disclaimer

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.