Grants Administrator

Cornell University; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

Weill Cornell Medicine seeks an experienced Grants Administrator to coordinate and oversee the department's financial, administrative and grant activities under guidance. You will manage pre- and post-award processes, track funds, forecast expenditures, prepare progress and final reports, and ensure compliance with sponsor requirements and institutional policies.

This role partners with investigators and staff to maintain accurate records and support successful research.

Qualifications

• Bachelor's Degree in related field.
• Approximately 2 years of experience with non-profit financial activity.
• Full knowledge of federal and non-federal research regulations and policies.
• Experience in grants management, including pre- and post-award management, financial analysis, budgeting and NIH/industry sponsors.

Responsibilities

• Oversees and coordinates grants management and financial management in support of research staff in the department.
• Oversees and coordinates post-award activities including tracking of funds, forecasting, and submission of progress/final reports.
• Responsible for grants and contracts processing, ensuring timely routing of internal paperwork and disclosures, and maintaining databases/records.
• Oversees pre-award activities; ensures timely submission of federal, foundation, and industry-sponsored grant applications and all components of grant applications.
• Maintains and updates effort tracking to ensure compliance with time and effort policies.
• Works with investigators to manage budgeting for grants and contracts and assists in general budget development and implementation.
• Manages purchasing, payments of services and reimbursements of expenses; monitors expenses for correct fund allocation.
• Assists with standard and ad-hoc financial reports; provides variance analysis and forecasting; recommends corrective actions.

Skills

Grants management

Financial analysis

Budgeting

MS Office

Database applications

Oral communication

Written communication

Organizational skills

Education

Bachelor's degree in related field

Tools

MS Office Suite

Database applications

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under guidance, coordinates and assists with the overall financial, administrative and grant activities of the department.

Job Responsibilities

• Oversees and coordinates grants management and financial management in support of research staff in the department. Serves as the point-of-contact and resource to staff for all research grant activities for pre- and post-award.
• Oversees and coordinates post-award activities. Provides on-going financial oversight of grants and contracts including but not limited to: tracking of funds, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
• Responsible for grants and contracts processing. Oversees accurate completion and timely routing of internal paperwork and disclosures. Negotiates with sponsor as needed for contract execution.Maintains database and records to track activities.
• Oversees and coordinates pre-award activities. Ensures timely submission of federal, foundation, and industry-sponsored grant applications and contracts.Oversees the organization and preparation of all components of grant applications.
• Maintains, tracks and updates effort tracking to ensure compliance with time and effort policies.
• Works with investigators to manage budgeting process for grants and contracts and assists in general budget development and implementation.
• Manages purchasing, payments of services and reimbursements of expenses. Monitors expenses for correct allocation to funds.
• Assists with the preparation of standard and ad-hoc financial reports as needed.Provides analysis and reasons for variance as needed. Forecasts expenditures and makes recommendation for corrective action if deficits are projected.
• Ensures compliance with institutional policies regarding systems access and training required for access for human subjects research.
• May assist with program specific promotional or outreach activities.

Education

• Bachelor's Degree in related field

Experience

Approximately 2 years of experience with non-profit financial activity.

Full knowledge of federal and non-federal research regulations and policies.

Experience in grants managment, including pre- and post-award management, financial analysis, budgeting and eperience with NIH and industry sponsors.

Knowledge, Skills and Abilities

• Effective oral and written communication skills.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to manage multiple large-scale projects and meet deadlines.
• Demonstrated proficiency with MS Office Suite and database applications.

Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do.Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.