Grant Portfolio Manager

Weill Cornell Medicine; New York (NY); On-site; USD 65,000 - 110,000; Full time

Job summary

Weill Cornell Medicine in New York, NY seeks a grants administrator to provide centralized administrative and financial support to principal investigators, managing pre- and post-award activities.

The role covers budget preparation, documentation submission, and ongoing financial reporting to ensure timely compliance with funding agencies and internal offices.

Qualifications

• Bachelor's Degree is required.
• Master’s degree in business, public administration, or public health is highly preferred.
• Approximately five years of related experience with grants management.
• Seven or more years of related experience is highly desired.
• Experience with federal and non-federal sponsored research regulations and policies.
• Experience with a variety of award mechanisms/funding instruments and sponsoring agencies.

Responsibilities

• Assists with the preparation and development of all administrative aspects of grant applications, including budgets and justifications.
• Assists PI with preparation and submission of grant-related documentation.
• Maintains repository of biosketches, support pages, and facilities & other resources forms.
• Manages grant transfers for new and departing faculty.
• Recommends new funding opportunities for faculty.
• Coordinates with the Office of Sponsored Research Administration for account set up.
• Verifies accuracy of budget information within the financial system.
• Performs variance analysis of budgets and expenditures and resolves discrepancies.
• Manages recruitment/start-up accounts and other discretionary accounts.
• Creates financial projections and prepares fiscal year personnel distribution reports.
• Performs salary allocations and approves purchases.
• Verifies grant account set-ups and audits budget/project periods information.
• Facilitates all reporting requirements and liaises with Grants and Contracting Accounting.
• Ensures compliance of departmental research effort reporting activities.
• Processes internal paperwork for Sponsored Research Agreements, Data Use Agreements, and NDAs.
• Serves as liaison for the training of new staff.

Skills

MS Office Suite

MS Excel

Accounting principles

Customer service

Teamwork

Education

Bachelor's Degree

Master's degree (preferred)

Tools

MS Office Suite

MS Excel

Database applications

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Provides centralized administrative and financial support to Weill Cornell Medicine principal investigators in managing their research portfolios (both pre- and post- award activities).

Job Responsibilities

• Assists with the preparation and development of all administrative aspects of grant applications, including but not limited to budgets and budget justifications. Assists principal investigators with overall formatting of proposals for submission.
• Assists principal investigators in preparation and submission of grant-related documentation, which may include supplemental materials; just-in-time documents; progress reports; advance account, no-cost extension and carryforward requests; and others.
• Maintains repository of biosketches, support pages, and facilities & other resources forms.
• Manages grant transfers for new and departing faculty.
• Researches and recommends new funding opportunities for faculty.
• Coordinates with the Office of Sponsored Research Administration for account set up. Verifies accuracy of budget information within the financial system.
• Performs variance analysis of budgets and expenditures and resolves discrepancies.
• Manages recruitment/start-up accounts and other discretionary accounts. Creates financial projections and suggests alternative spending plans to principal investigators. Prepares fiscal year personnel distribution reports for faculty.
• Performs salary allocations and approves purchasing and accounts payable transactions.
• Verifies grant account set-ups and audits budget/project periods information in financial systems. Performs subcontract set up and expense payment/tracking in conjunction with the contracts office and accounts payable.
• Facilitates all reporting requirements. Advises faculty when reports/invoices are due and liaises with Grants and Contracting Accounting to reconcile accounts for timely reporting. Contributes to administrative sections of technical reports as applicable.
• Ensures compliance of departmental research effort reporting activities.
• Processes internal paperwork for routing of research-related agreements, including but not limited to Sponsored Research Agreements, Material Transfer Agreements, Data Use Agreements, and Non-Disclosure/Confidentiality Agreements.
• Serves as liaision for the training of new staff.

Education

• Bachelor's Degree

Experience

Master’s degree in business, public administration, or public health highly preferred.

Approximately five years of related experience with grants management.

Seven or more years of related experience is highly desired.

Prior experience with federal and non-federal sponsored research regulations and policies, including pre-and post- award grant management is highly desired.

Experience with a large variety of award mechanisms/funding instruments and sponsoring agencies is highly preferred.

Active participant in a cross-functional administrative office setting highly preferred.

Knowledge, Skills and Abilities

• Demonstrated proficiency with MS Office Suite and database applications, especially MS Excel.
• Demonstrated knowledge of accounting principles.
• Customer service-oriented and ability to work in a team environment.
• Emotionally intelligent and comfortable working with varied personalities.

Working Conditions/Physical Demands

Standard office work

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