Assistant Director - Finance & Admin (Pre/Post award grant management experience preferred)

NYU Langone Hospitals; New York (NY); On-site; USD 101,000 - 174,000; Full time

Job summary

NYU Langone Health is hiring an Assistant Director - Finance & Admin who will provide leadership for pre-award and post-award research administration and manage financial operations across departments. This onsite role involves guiding staff, ensuring compliant grant management, and offering strategic financial recommendations to department leadership.

The position emphasizes collaboration with faculty, department chairs, and central finance teams to monitor financial health, manage risks, and

Qualifications

• Bachelor's degree required in Business, Health Administration, or related discipline.
• Minimum of 8 years progressively responsible experience managing budgets and financial operations in academic medical centers.

Responsibilities

• Provides leadership and oversight for pre-award and post-award research administration teams.
• Partners to establish priorities, manage workload and staffing coverage.
• Advises on complex grant administration, financial and sponsor matters.
• Supports staff development through coaching and training.
• Leads strategic financial planning for the department and reviews financial performance.

Skills

Budget management

Financial operations

Leadership

Communication skills

Academic medical centers experience

Education

Bachelor's degree in Business/Health Administration

Tools

Microsoft Office

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Assistant Director - Finance & Admin.

The Assistant Director, Finance & Admin provides leadership and oversight for pre-award and post-award activities, as well as financial management of non-grant accounts, across assigned departments. The role manages and develops research administration staff, ensures consistent and compliant grant and financial management, and serves as a senior resource for complex financial and research administration matters. Working closely with faculty, departmental leadership, and central research and finance teams, the Assistant Director monitors the overall financial health of supported departments, identifies risks and opportunities, and provides strategic guidance and recommendations related to financial management, resource allocation, and research administration.

This role is onsite 3 days a week.

Job Responsibilities:

• 1. Provides leadership and operational oversight of pre-award and post-award research administration teams supporting assigned department and faculty portfolios with close integration into the assigned departments administrative and financial operations.
• 2. Partners with pre-award and post-award managers to establish priorities, manage workload and staff capacity, and ensure appropriate coverage and timely completion of responsibilities while aligning team activities with the priorities of the assigned department and its leadership.
• 3. Provides guidance and escalation support to managers and staff on complex grant administration, financial, sponsor, and institutional matters and assists with developing appropriate solutions in coordination with the assigned departments chair and department administrator, as appropriate.
• 4. Supports staff development through coaching, training, performance feedback, and professional development opportunities.
• 5. Serves as the primary point of contact for strategic financial planning for the assigned department, working closely with the department chair, department administrator, faculty, and laboratories to provide strategic financial guidance across sponsored research portfolios and non-sponsored budgets, including review of financial performance, funding gaps, trends, and areas of financial risk or opportunity.
• 6. Reviews financial projections and advises leadership on the financial impact of staffing decisions, faculty commitments, funding changes, and other operational decisions.
• 7. Works with managers, staff, faculty, and departmental leadership to address complex financial and administrative issues, including projected deficits, significant unspent balances, funding gaps, and compliance concerns.
• 8. Supports departmental budgeting, forecasting, and long-term financial planning and works with leadership to anticipate future funding needs and support continuity of research operations.
• 9. Serves as a subject matter resource on institutional and sponsor policies related to sponsored research administration and ensures relevant policy and procedural changes are communicated and implemented across supported teams.
• 10. Institutional research liaison: serve as primary representative for relationships with institutional and affiliated research resources at NYULMC including Finance, SPA, OSR, OCT IRB, TOV, etc.
• 11. Maintains a strong, collaborative, and highly integrated partnership with the assigned department to ensure effective financial operations, decision support, and alignment with departmental strategic priorities.

Minimum Qualifications:

• To qualify you must have a Bachelors degree in Business, Health Administration, or a related discipline required
• Minimum of 8yrs. progressively responsible experience managing budgets, business development and financial operations of complex matrix organizations at academic medical centers Excellent interpersonal and communication skills.

Preferred Qualifications:

Expertise in Microsoft Office software

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $101,493.51 - $174,099.74 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here.