Grants Administrative Specialist (Two Positions)

Palomar College; San Marcos (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Holidays

Life Insurance

EAP

CalPERS

Job summary

Palomar College is seeking two Grants Administrative Specialists in the Counseling Department to support grant-funded programs, managing applications, compliance, reporting, and daily grant operations.

The roles require four years of administrative support experience and a high school diploma or equivalent, with transcripts evaluated for equivalency. The positions may involve supervision of student workers and coordination of complex tasks.

Qualifications

• Four years of administrative support experience.

Responsibilities

• Performs routine to complex grants administrative support and office coordination.
• Provides expert pre- and post-award grants administration and management support including application, compliance, reporting, conflict resolution, and daily administration and operational tracking of grants.
• Independently oversees special projects or administrative processes; provides lead-level guidance to lower-level support staff and may lead the work of student workers.

Skills

Administrative support

Office coordination

Education

High school diploma or equivalent

Job description

Grants Administrative Specialist (Two Positions)

Department: Counseling Department

Palomar College

Date Opened: 08/31/2026

Close Date: 09/14/2026

Primary Function

Performs routine to complex grants administrative support and office coordination functions in an assigned grant-funded program; provides expert pre- and post-award grants administration and management support including application, compliance, reporting, conflict resolution, and daily administration and operational tracking of grants; independently oversees special projects or administrative processes; provides lead-level guidance to lower-level support staff and may lead the work of student workers.

Salary

• $5,455.65 [step 1] – $6,635.94 [step 5]. Step placement may be negotiable within this range dependent upon education and experience.

• If you are a current employee who applies via the external recruitment process and is selected for a promotion, step placement on the new grade will be in accordance with the applicable District agreement/handbook.

Benefits

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) – Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees RetirementSystem)

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

• Experience: Four years of administrative support experience.

Note: For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.

Education: Equivalent to completion of the twelfth grade.

Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelor's degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions. Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credential evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at https://www.naces.org/index, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Diversity Statement

Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. Click here to see a quick overview of our student demographics on our recent Student Fact Sheet.

Palomar College is committed to diversity, equity, inclusion, access and antiracism. We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following:

• Access - We make education possible for everyone.
• Diversity, Equity, and Inclusion - We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities. All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

About the District

Palomar College, founded in 1946, is a comprehensive, two-year community college that serves the greater North San Diego County region. Palomar College offers over 200 associate degrees and certificate programs to approximately 25,000 full- and part-time students. A favorite in the community among local institutions of higher education, the College is recognized as one of the top 100 Colleges and Universities in the nation for serving Hispanic students. Palomar College is just 12 miles from the Pacific Ocean and 30 miles away from all of the exciting cultural activities that San Diego has to offer.

Palomar College is an Equal Opportunity Employer (EOE).