Grants & Administrative Operations Specialist

Miami Design Preservation League; Miami Beach (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

The Miami Design Preservation League is seeking an Administration & Grants Specialist to lead grant administration, compliance, and financial recordkeeping from our Miami Beach office. This full-time role reports to the Executive Director and partners with staff, consultants, and funders to keep programs running smoothly.

The ideal candidate is highly organized, detail-oriented, and experienced in nonprofit administration.

Qualifications

• Three or more years of administrative, operations, nonprofit management, or office management experience.
• Grant administration and compliance.
• Experience using QuickBooks, including data entry, transaction coding, reporting, and basic reconciliation.
• Excellent organizational and project management skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize multiple projects while meeting deadlines.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace and cloud-based office applications.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated with strong problem-solving abilities.
• Commitment to supporting a collaborative team environment.

Responsibilities

• Track grant deadlines, deliverables, reporting requirements, and compliance obligations.
• Research and track prospective grant opportunities to support the organization’s grant pipeline and fundraising strategy.
• Prepare and submit grant reports, reimbursement requests, and supporting documentation.
• Maintain organized grant and compliance files and documentation.
• Coordinate with staff, consultants, funding agencies, and public partners to gather information for grant, contract, and organizational reporting.
• Compile operational data and supporting materials for board, government, funder, and partnership reports.
• Assist with annual organizational filings and reporting requirements, including quarterly reports to the City of Miami Beach.

Job description

The Miami Design Preservation League is seeking an Administration & Grants Specialist to lead grant administration, compliance, and financial recordkeeping from our Miami Beach office. This full-time role reports to the Executive Director and partners with staff, consultants, and funders to keep programs running smoothly.

The ideal candidate is highly organized, detail-oriented, and experienced in nonprofit administration.