Grants Administrative Assistant

Ponca City Development Authority; Oklahoma; On-site; USD 50,000 - 65,000; Full time

Job summary

Kaw Nation is seeking a Grants Administrative Assistant to support the Grants & Contracts Director with federal funding and financial reporting tasks. The role requires a strong command of MS Office, Excel, and Word, plus experience with funding portals and reporting processes.

After a pre-employment drug screen and background check, the position offers opportunities to work with a dedicated team on tribal grant funding and reporting initiatives.

Qualifications

• Bachelor's Degree in Business, Accounting preferred; Associate's Degree with minimum 3 years' experience with federal funding and financial reporting.
• Must have excellent verbal and written communication, organizational ability, and ability to meet deadlines.
• Experience with funding research, funding portals, and reporting methods.
• Proficient with Microsoft Office including Excel and Word; able to complete federal financial reporting.

Responsibilities

• Work with Director and grant staff on grant-related duties as designated by Grants & Contracts Director.
• Complete federal financial reporting in a timely manner and distribute monthly financials to program employees.
• Update and maintain internal grants/contracts monitoring system with information on active and developing grants.
• Assist in federal grant/contract monitoring including procedure development, documentation, and data management.
• Assist grant team with proposals: writing, editing, packaging, attachments and portal management.
• Prepare cover letters and award documentation for Chair signature.
• Maintain grant folders and confidential information related to federal funding efforts.
• Assist with other duties assigned by supervisor.

Skills

Federal funding

Financial reporting

Communication

Organizational skills

Deadline management

Microsoft Office

Excel

Word

Funding research

Portal management

Education

Bachelor/Associate degree option

3+ years federal funding experience

Tools

Microsoft Excel

Microsoft Word

Job description

GRANTS ADMINISTRATIVE ASSISTANT

QUALIFICATIONS:

Bachelor's Degree in Business, Accounting is preferred, Office Administration or related field or an Associate's Degree with a minimum of 3 years' experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods. Must have experience with Microsoft Office including Excel and Word. Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.

RESPONSIBLITIES:

1. Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
2. Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
3. Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
4. Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
5. Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
6. Prepare cover letters and award documentation for Chair signature.
7. Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
8. Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
9. Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.

All new hires will be required by the Kaw Nation a pre employment drug screen and background check. Failure to pass the either will lead to withdrawal of the job offer or termination of employment.

Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.