Grant Administrator

Ponca Tribe of Nebraska; Macy (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

Ponca Tribe of Nebraska seeks a Grant Administrator to oversee grant and P.L. 93-638 contract administration, ensuring accurate data collection, reporting, and compliance across programs.

The role involves coordinating with Program Directors and Finance to manage budgets, timelines, and post-award activities, while maintaining thorough documentation for audits and renewals.

Qualifications

• Bachelor's degree in related field with a minimum of two years of related experience.
• Experience in tribal governments, tribally-led organizations, foundations, nonprofits, or the private sector, highly desirable.

Responsibilities

• Assist in preparing, managing, tracking, and submitting grant proposals for various government agencies and contracts.
• Maintain Reporting Matrix and timeline for grant reporting to ensure on-time submissions.
• Coordinate with Finance to track expenditures, deliverables, compliance, and reporting needs.
• Ensure grants are set up properly and match/cost-sharing requirements are fulfilled.
• Prepare and maintain records for audits, including Notices of Awards and funding drawdown.

Skills

Grant management

Excel

Analytical thinking

Communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

SUMMARY: Grant Administrator has the primary responsibility to oversee the administration of the Tribe's grants and P.L. 93-638 Contracts, including ensuring accurate and efficient collection and reporting of grant/ contract data, maintenance and oversight of workflow processes and procedures, and grant/ contract compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform all activities to assist in the preparing, managing, tracking, and submitting of grant proposals for various government agencies and re-contracting for P.L. 93-638 contracts on behalf of the Tribe.
• Maintain current Reporting Matrix and timeline to reflect all grant/ contract reporting to ensure reports are submitted on time.
• Work with the Program Director and Finance to track expenditures, deliverables, compliance, and other grantor reporting needs, deadlines, and action items.
• In coordination with the Finance team, ensure grants are set up properly and match/cost-sharing requirements are fulfilled.
• Ensure Program Directors follow the OMB Uniform Guidance and follow the Tribe's Procurement Policy.
• Prepare and maintain records digitally and in files to monitor all grants and P.L. 93-638 contracts Notice of Awards, contracts, reports, correspondence, budget modifications, and funding drawdown information for annual audit compliance.
• Provide monthly grants reports to Program Directors to review expenditures, advise on post-award spending, check-in on grant deliverables, and oversee compliance.
• Assist in budget and scope modifications by advising Program Directors on proper procedures to follow for changes and modifications.
• Prepares, maintains, and submits documentation for funding drawdowns.
• Develop and communicate reports to the Chief Financial Officer supporting project status; create effective forecasting and decision aides.
• Responsible for grant closeout; submit final reports and certificates.
• Compile information and documents needed for audit inquiries.
• Track current grant cycles and renewal processes and ensure stewardship to guarantee continued funding.
• Generate grant opportunity summaries and present to the Grant Administrator Supervisor to ensure the potential grant aligns with the long-term plan for the community prior to applying.
• Collaborate with Program Directors to create compelling grant proposals and funding requests, taking lead on Tribe's larger grant opportunities.
• Write and assemble most or all sections of each grant proposal, with key input from Program Directors and other staff.
• Coordinate with relevant staff in order to solicit timely and appropriate input/review of grant proposals prior to submission deadlines.
• Review guidelines for all foundation proposals and reports to make sure all submissions are accurately formatted and include all required information, including budgets and materials.
• Participate in grant kick-off meetings for proposals accepted with the Program Director, and Finance.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

• Bachelor's degree in related field with a minimum of two years of related experience
• Experience in tribal governments, tribally-led organizations, foundations, nonprofits, or the private sector, highly desirable.

CERTIFICATES And/or LICENSES

• Possess a Valid Driver's License

Knowledge, Skills, And Abilities

• Advanced knowledge in Microsoft Suite.
• Strong logic, analytical and problem-solving abilities with solid understanding of grants management.
• Solid planning and organizational skills with high attention to detail, accuracy, protocol and deadlines.
• Ability to take initiative and develop solutions quickly and effectively.
• High level of discretion in maintaining confidentiality of sensitive materials and issues.
• Exhibits a positive attitude and professional demeanor.

P.L. 93-638, Indian Preference and Tribal Employment Rights Ordinance, (TERO), will be practiced, however all qualified applicants will be considered.