Grants and Contracts Specialist 1

Three Rivers; Coos Bay (OR); On-site; USD 60,000 - 85,000; Full time

Job summary

Three Rivers invites qualified candidates for the Grants and Contracts Specialist 1 role to support financial administration, reporting, and compliance for tribal grants and contracts. The position collaborates with the CFO, other specialists, program directors, and tribal departments to ensure accurate recording and monitoring of grant activities.

Responsibilities include monitoring post-award activities, preparing invoices, and generating timely financial reports.

Qualifications

• Associates Degree in Accounting, Business, related field or equivalent combination of education or experience.
• Minimum of two years of grants or nonprofit accounting experience.
• Familiar with GASB standards and OMB 2 standards for use of federal funds.
• Familiar with computerized accounting systems; ABILA MIP preferred.
• Experience with Microsoft Office (Excel, Outlook, PowerPoint, Word).
• Ability to communicate clearly and effectively in English.

Responsibilities

• Supports the financial management of assigned grants and contracts.
• Monitors post-award activities, including carryover of unobligated funds and no-cost extensions.
• Monitors and reports on the financial performance of grants to management and agencies.
• Catalogs and maintains files related to grant financial requirements.
• Prepares and submits invoices to grant agencies per contracts.
• Analyzes grant expenditures for anomalies and reports findings.
• Posts journal entries to the General Ledger per policy.
• Prepares regular budget performance reports for management.
• Maintains knowledge of Tribal Finance systems and requirements.
• Identifies changes to improve grant management workflows.
• Collaborates with Tribal Finance and Three Rivers Casino staff with professionalism.

Skills

Grant accounting

English communication

Financial reporting

Microsoft Excel

Education

Associate degree in Accounting or related field

Tools

ABILA MIP

Job description

Description

SUMMARY

The Grants and Contracts Specialist 1 is responsible for supporting the financial administration, management, and reporting of Tribal grants and contracts. This position works closely with the Chief Financial Officer, Grants and Contracts Specialist 2, program directors, managers, and Tribal Government departments to ensure grant-related financial activities are accurately recorded, monitored, and reported in accordance with applicable requirements and grant agreements.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES

· Supports the financial management of assigned grants and contracts.

· Monitors post-award activities, including carryover of unobligated funds, no-cost extensions, and indirect cost-rate caps, as applicable.

· Monitors and reports on the financial performance of grants to departmental management and granting agencies as required by grant agreements.

· Catalogs and maintains comprehensive files related to the financial requirements of grants.

· Contributes to the preparation of the annual Schedule of Expenditures for Federal Awards for auditors.

· Prepares and submits invoices to grant agencies pursuant to contracts as directed.

· Analyzes grant expenditures for anomalies and reports findings to designated personnel.

· Compiles and posts journal entries to the General Ledger in accordance with established fiscal policy.

· Prepares regular budget performance reports for management as requested.

· Participates in training as needed.

· Maintains current knowledge of Tribal Finance Department accounting systems and requirements.

· Identifies changes or improvements that may benefit grant management workflows.

· Works collaboratively and cooperatively with Tribal Finance Department personnel and Tribal and Three Rivers Casino staff, always acting in the best interests of the Tribes.

· Collaborates efficiently and effectively while consistently demonstrating professionalism and maintaining positive, respectful relationships with internal teams, external partners, and Tribal members.

· Other duties as directed by management.

LEVEL OF AUTHORITY & RESTRICTIONS

· This position requires working independently without overseeing others, with no authority in decision-making.

PHYSICAL & MENTAL DEMANDS

· Must be able to walk, talk, hear, use hands to handle, feel or operate objects, tools, or controls, and reach with hands and arms.

· Vision abilities required by this job include close vision and the ability to adjust focus.

· Must be required to push, pull, lift, and/or carry up to 40 pounds. Must be able to sit and type for long periods of time.

WORKING CONDITIONS & ENVIRONMENT

· The noise level in the work environment is usually moderately quiet.

· Hybrid remote work may be permitted based on operational needs and supervisor approval. Employees approved for hybrid remote work must maintain a secure and professional work environment that complies with Tribal confidentiality and technology requirements.

Requirements

MINIMUM JOB REQUIREMENTS

· Must be at least 18 years of age or older.

· Associates Degree in Accounting, Business, related field or equivalent combination of education or experience that shows the experience required to perform the role successfully.

· Minimum of two years of grants or nonprofit accounting experience required.

· Must be familiar with GASB standards and OMB 2 standards for use of federal funds.

· Must be familiar with computerized accounting systems. Preferred working knowledge of ABILA MIP accounting software.

· Experience and proficiency in the use of Microsoft products (Excel, Outlook, PowerPoint, Word, etc)

· Ability to communicate clearly and effectively in English, verbally, in writing or by other acceptable means.

· This position is considered a non-covered role per the CTCLUSI Background Investigations Policy. A state criminal background check and fingerprint-based background check will be required as a condition of employment.

· This position is subject to pre-employment and other authorized drug and alcohol testing in accordance with company policy.

· Must have employment eligibility in the U.S.

· Indian preference will be observed in the hiring process.