Grants Administrative Assistant

Ponca City Development Authority; Kaw City (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Ponca City Development Authority in Kaw City, Oklahoma is seeking a Grants Administrative Assistant to support grant-related duties and federal financial reporting. The ideal candidate will have a Bachelor's Degree in Business or related field and relevant experience.

The successful applicant will demonstrate excellent communication and organizational skills, and ability to manage multiple priorities in a fast-paced environment. This position also requires familiarity with funding research and federal grant program organization.

Qualifications

• Bachelor’s Degree in Business, Accounting or related field, or an Associate’s Degree and 3 years of experience required.
• Excellent communication skills and organizational ability are essential.
• Must be familiar with funding research and federal grant program organization.

Responsibilities

• Assist grant staff on all grant-related duties.
• Complete and distribute federal financial reports in a timely manner.
• Maintain internal grants/contracts monitoring system.
• Assist the grant team with proposals including writing and editing.
• Prepare cover letters and grant documentation for signature.

Skills

Excellent communication skills (verbal and written)

Organizational ability

Experience with Microsoft Office (Excel, Word)

Familiar with funding research and reporting methods

Education

Bachelor’s Degree in Business, Accounting, or related field

Associate’s Degree with relevant experience

Job description

Title

GRANTS ADMINISTRATIVE ASSISTANT

Immediate Supervisor

GRANTS & CONTRACTS DIRECTOR

Controlling Supervisor

CHAIR

Qualifications

Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods. Must have experience with Microsoft Office including Excel and Word. Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.

Responsibilities

• Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director
• Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees
• Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development
• Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development
• Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management
• Prepare cover letters and award documentation for Chair signature
• Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
• Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position
• Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor

Additional Requirements

All new hires will be required by the Kaw Nation a pre employment drug screen and background check. Failure to pass the either will lead to withdrawal of the job offer or termination of employment.

EEO Statement

Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.