Grants Admin & Reporting Specialist

Ponca City Development Authority; Oklahoma; On-site; USD 38,000 - 52,000; Full time

Job summary

Kaw Nation is seeking a Grants Administrative Assistant to support the Grants & Contracts Director in federal grant administration and financial reporting. You will handle proposals, documentation, and monthly financials, ensuring accuracy and confidentiality in a fast-paced environment.

The role requires strong communication, organization, and office software skills, with experience in grant portals, reporting, and multi-tasking. A related degree and funding knowledge are preferred.

Qualifications

• Bachelor's in Business or Accounting preferred; associate with 3+ years of grant experience accepted.
• Experience with federal funding and financial reporting is required.
• Proficiency in Microsoft Office, especially Excel and Word.
• Strong written and verbal communication; ability to meet deadlines.
• Familiarity with funding portals, grant programs, and reporting methods.

Responsibilities

• Collaborate with the Grants & Contracts Director on all grant duties.
• Complete federal financial reporting promptly and share monthly financials.
• Maintain internal grants/contracts monitoring system with current data.
• Assist in monitoring, procedure development, and spreadsheet/database work.
• Help prepare grant proposals, including writing and attachments.
• Prepare cover letters and award documents for signature.
• Organize grant folders and protect confidential Nation information.
• Support the grant team and perform other duties as assigned.

Skills

Communication skills

Organizational skills

Deadline management

Funding research

Grant administration

Federal reporting

Microsoft Office

Excel

Word

Multi-tasking

Education

Bachelor's in Business/Accounting

Associate degree + 3+ years experience

Office Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Kaw Nation is seeking a Grants Administrative Assistant to support the Grants & Contracts Director in federal grant administration and financial reporting. You will handle proposals, documentation, and monthly financials, ensuring accuracy and confidentiality in a fast-paced environment.

The role requires strong communication, organization, and office software skills, with experience in grant portals, reporting, and multi-tasking. A related degree and funding knowledge are preferred.