Grants Administration Specialist

Ponca City Development Authority; Kaw City (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

Kaw Nation in Kaw City, OK is seeking a Grants Administrative Assistant to support the Grants & Contracts Director. The role focuses on federal financial reporting, filing, and monitoring of grants, with responsibilities including proposal support and portal management.

Ideal candidates will have a degree in business or related field, plus experience with federal funding, MS Office, and strong communication skills. Must handle sensitive information and meet deadlines in a fast-paced environment.

Qualifications

• Bachelor's Degree in Business, Accounting preferred; Associate's with 3+ years' federal funding/financial reporting acceptable.
• Excellent verbal and written communication skills; strong organizational ability and deadline management.
• Experience with funding research, portals, and federal reporting through multiple systems.
• Proficiency with MS Office including Excel and Word; ability to disseminate information to leadership.

Responsibilities

• Collaborate with Grants Director and staff on grant duties.
• Prepare federal financial reports in a timely manner and share monthly financials.
• Maintain internal grants/contracts monitoring system with current data.
• Assist in monitoring, procedure development, and portal management for grants.
• Support grant proposals: writing, editing, packaging, and attachments.
• Prepare letters and award docs for Chair signature.
• File and organize grant folders for federal funding efforts.
• Maintain confidentiality of Nation information.
• Assist with additional duties as assigned.

Skills

Bachelor's degree in Business

Associate's degree + 3 years' exp.

Excellent communication

Federal funding experience

MS Office (Excel & Word)

Education

Bachelor's Degree in Business

Associate's Degree + 3 years experience

Tools

Microsoft Office

Excel

Word

Job description

Kaw Nation in Kaw City, OK is seeking a Grants Administrative Assistant to support the Grants & Contracts Director. The role focuses on federal financial reporting, filing, and monitoring of grants, with responsibilities including proposal support and portal management.

Ideal candidates will have a degree in business or related field, plus experience with federal funding, MS Office, and strong communication skills. Must handle sensitive information and meet deadlines in a fast-paced environment.