Grants Administration & Compliance Coordinator

Mid-Willamette Valley Community Action Agency; Salem (OR); On-site; USD 60,000 - 80,000; Full time

Job summary

Mid-Willamette Valley Community Action Agency in Salem, OR seeks a Grants Administration Coordinator to oversee the full grant lifecycle for housing and shelter programs. You will support grant research, pre-award to closeout, sub-recipient onboarding, budgeting, reporting, and compliance across multiple funders.

This role requires attention to detail, strong communication with sub-recipients and internal teams, and the ability to maintain audit-ready documentation.

Qualifications

• Associate degree in accounting/finance/public administration preferred.
• Two years grants administration or financial program compliance experience required.
• Experience with grant financial reporting, reimbursement processing, or sub-award administration preferred.
• Experience with housing or homelessness programs strongly preferred.
• Equivalent combination of education and experience considered.

Responsibilities

• Research housing and sheltering funding opportunities and assist with grant applications.
• Support sub-recipient solicitation, including NOFA drafting/distribution, and organize review materials.
• Assist with pre-award capacity reviews of prospective sub-recipients, including review of financial docs and internal controls.
• Prepare sub-award agreements and coordinate sub-recipient onboarding, reporting schedules, HMIS obligations, and compliance expectations.
• Maintain sub-award budgets and monitor expenditures against approved budgets, flag variances.

Skills

Grant compliance

Sub-recipient monitoring

Financial reporting

HMIS familiarity

Microsoft Office

Communication

Training & technical assistance

Education

Associate's Degree in Accounting/Finance/Public Administration

Tools

Microsoft Office

HMIS

Database software

Reporting platforms

Job description

Mid-Willamette Valley Community Action Agency in Salem, OR seeks a Grants Administration Coordinator to oversee the full grant lifecycle for housing and shelter programs. You will support grant research, pre-award to closeout, sub-recipient onboarding, budgeting, reporting, and compliance across multiple funders.

This role requires attention to detail, strong communication with sub-recipients and internal teams, and the ability to maintain audit-ready documentation.