Grants Coordinator $21.57 +

Volunteers of America Oregon; Portland (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Volunteers of America Oregon is seeking a detail‑oriented Grants Coordinator to support the full lifecycle of government, foundation, and corporate grants. You’ll research opportunities, draft proposals, gather program data, and manage reporting requirements to sustain funding for programs across Oregon.

You’ll collaborate with program leaders, Finance, and Development to assemble competitive applications, coordinate internal reviews, track deadlines, and maintain accurate grant records in

Qualifications

• Bachelor's degree in nonprofit management, public administration, business administration, communications, or related field.
• Two years of nonprofit fundraising, grant coordination, or grants management experience.
• Experience writing, preparing, and formatting grant proposals and required forms.
• Experience coordinating schedules, meetings, and deadlines for grant proposals and reporting.
• Experience with Raiser's Edge NXT or fundraising databases preferred.

Responsibilities

• Research funding opportunities across government, foundation, and corporate channels.
• Draft and coordinate grant proposals, narratives, documents, and submission materials.
• Gather program information, budgets, outcomes, and supporting docs with program leaders and Finance.
• Coordinate internal review, budgets, and award document approvals.
• Track deadlines, reporting obligations, and deliverables; communicate risks to staff.
• Support grant reporting with quantitative and qualitative data showing program impact.
• Maintain accurate grant records and funding information in the database.
• Assist with funder engagement, site visits, meetings, and correspondence.
• Collaborate with departments to coordinate grant readiness and requests.

Skills

Grant writing

Grant coordination

Proposal development

Project management

Communication

Data reporting

Education

Bachelor's degree in nonprofit management

Bachelor's degree in public administration

Bachelor's degree in business administration

Tools

Raiser’s Edge NXT

Microsoft Word

Microsoft Excel

Job description

Position Close Date: 10/27/2026

Volunteers of America Oregon is seeking a detail-oriented, resourceful, and collaborative Grants Coordinator to join our Development team. This position plays an important role in securing and sustaining funding for programs that support individuals, families, and communities across Oregon.

The Grants Coordinator supports the full lifecycle of government, foundation, and corporate grants, from researching funding opportunities and preparing proposals to coordinating reporting requirements and maintaining accurate grant records. This role is ideal for someone who enjoys writing, organizing complex projects, working across departments, and helping translate meaningful program outcomes into compelling funding proposals.

The Opportunity

As Grants Coordinator, you'll work closely with the Grants Manager, program leaders, Finance, and the broader Development team to help secure and maintain the funding that makes VOA Oregon's services possible.

You’ll contribute to grant proposals, coordinate application materials, track deadlines and reporting requirements, and help ensure funders receive accurate and timely information about the impact of their investments. You’ll also support donor stewardship activities and assist with organizing and distributing in-kind donations that benefit the individuals and families served by our programs.

This is an opportunity to combine strong writing and organizational skills with meaningful, mission-driven work while contributing to the financial sustainability of programs that make a difference in our community.

What You'll Do

• Research government, foundation, and corporate funding opportunities that align with VOA Oregon's programs and organizational priorities.
• Draft and coordinate grant and/or contract proposals, application narratives, supporting documents, and other materials needed for complete and timely submissions.
• Work with program leaders, Finance, and Development staff to gather program information, budgets, outcomes, and supporting documentation for proposals and reports.
• Coordinate internal review and approval processes for grant proposals, budgets, and award documents.
• Track grant deadlines, post-award requirements, reporting obligations, and deliverables, communicating upcoming deadlines and potential concerns to appropriate staff.
• Support grant reporting by collecting and organizing quantitative and qualitative information that demonstrates program outcomes and organizational impact.
• Maintain accurate grant records, funding information, and supporting documentation in Raiser's Edge NXT or comparable fundraising and grant management systems.
• Assist with funder engagement and stewardship activities, including coordinating site visits, scheduling meetings, preparing correspondence, and maintaining relationship records.
• Collaborate with colleagues across departments to support grant readiness, respond to information requests, and improve coordination of grant-related activities.

What You'll Bring

We're looking for someone who combines strong writing and organizational skills with curiosity, attention to detail, and a collaborative approach to problem-solving.

Successful candidates will demonstrate:

• An understanding of grant development, nonprofit fundraising, and the requirements associated with government, foundation, and corporate funding.
• Strong writing and editing skills, with the ability to develop clear, accurate, and compelling proposals/, narratives, reports, and correspondence.
• The ability to gather and synthesize program information, data, and outcomes into meaningful narratives that communicate organizational impact.
• Strong organizational and project coordination skills, including the ability to manage competing deadlines, track deliverables, and follow through on outstanding requests.
• The ability to review grant budgets and supporting financial information, recognize inconsistencies, and seek clarification when needed.
• Proficiency with Microsoft Office applications, particularly Word and Excel, and comfort learning fundraising databases, grant management systems, and electronic submission portals.
• Strong interpersonal and communication skills, including the ability to build productive working relationships with colleagues, funders, and community partners.
• Sound judgment, professionalism, attention to detail, and a commitment to maintaining confidentiality and accurate records.
• The ability to work independently and collaboratively, adapt to changing priorities, and recognize when additional guidance or approval is needed.

Qualifications

• Bachelor's degree in nonprofit management, public administration, business administration, communications, or a related field, or an equivalent combination of education and professional experience.
• Minimum of two years of experience in nonprofit fundraising, grant coordination, or grants management.
• Experience writing, preparing, and formatting grant proposals, supporting documents, and required forms for submission through funder portals.
• Experience coordinating schedules, meetings, and deadlines associated with grant proposals, reporting, or related projects.
• Experience with Raiser's Edge NXT or another fundraising database is preferred.
• Must successfully complete required pre-employment screenings and meet applicable eligibility requirements.

Why Volunteers of America Oregon?

At Volunteers of America Oregon, we believe everyone deserves the opportunity to build a healthier, more stable, and more fulfilling life. Through our behavioral health, recovery, family support, and other community-based programs, we help individuals and families navigate challenges, access resources, and move toward greater stability and independence.

Behind these services is a network of funders, partners, and supporters who make our work possible. As Grants Coordinator, you'll help connect the needs of our communities with the resources that sustain our programs.

Your work will contribute directly to our ability to deliver services, strengthen partnerships, and demonstrate the impact of our mission. You'll join a collaborative Development team where thoughtful communication, accuracy, and follow-through help turn funding opportunities into meaningful community outcomes.

Position Details

• Position ID: V014
• Program: Development
• Employment: Full-time, non-exempt
• Reports to: Grants Manager
• Location: VOA Oregon Program Support office located in SE Portland
• Travel: Occasional travel to program sites, funder meetings, trainings, or other business-related activities, including infrequent overnight travel
• Physical Requirements: Primarily office-based work, with occasional standing, bending, and lifting of materials weighing up to 25 pounds, with or without reasonable accommodation

The responsibilities and qualifications outlined above are intended to highlight the primary duties and requirements of the position and are not an exhaustive list. Additional responsibilities may be assigned based on department's and organization's needs.