Grant & Volunteer Programs Administrative Specialist

Appalachian State University; Jefferson (NC); On-site; USD 44,000 - 46,000; Full time

Job summary

Appalachian State University in Jefferson, NC seeks an Administrative Support Specialist-OSP to support the Foster Grandparent Program Project Director. The role includes managing ~100 volunteer files, coordinating reports, and scheduling examinations and training.

The position emphasizes clerical duties, data entry, and communications across five counties, requiring strong computer skills and accurate recordkeeping. Grant compliance and event support are also involved.

Qualifications

• Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
• Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA.

Responsibilities

• Provides clerical and administrative support to the Foster Grandparent Program Project Director in the day-to-day administration of the federal grant.
• Maintains approximately 100 active volunteer personnel files and prepares required reports, records, forms, and documentation for the grant and Appalachian State University.
• Coordinates volunteer administrative requirements, including annual physical examinations, training, recruitment, placement, monitoring, and recognition activities.
• Coordinates communications and logistics for volunteers, volunteer stations, advisory council members, partner agencies, and other program stakeholders.
• Serves as secretary to the 15-member advisory council by scheduling meetings, preparing agendas, documenting minutes, and maintaining member communications.
• Assists with program events, including monthly training sessions, awards ceremonies, United Way events, and other activities; travels throughout the five-county service area as needed.
• Performs extensive computer-based administrative work, including word processing, data entry, correspondence, recordkeeping, and other duties necessary to support the program.

Skills

Word processing

Excel spreadsheets

Communication

Writing

Typing / Data entry

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Appalachian State University in Jefferson, NC seeks an Administrative Support Specialist-OSP to support the Foster Grandparent Program Project Director. The role includes managing ~100 volunteer files, coordinating reports, and scheduling examinations and training.

The position emphasizes clerical duties, data entry, and communications across five counties, requiring strong computer skills and accurate recordkeeping. Grant compliance and event support are also involved.