Grant Proposal Specialist: Budgets, Compliance & PI Support

Children's National Medical Center; Silver Spring (MD); On-site; USD 58,000 - 97,000; Full time

Benefits offered by this job

Comprehensive health coverage

Generous paid time off

401(k) plan and spending accounts

Life/AD&D and disability coverage

Tuition assistance and more

Job summary

Children’s National Hospital in Silver Spring, MD is seeking a Proposal Development Specialist I to facilitate sponsored research proposals. You will develop budgets, prepare supporting documentation, and ensure sponsor and internal policy compliance until Notice of Award is received.

The role requires collaboration with faculty and multiple teams to meet deadlines and maintain data integrity within BearGrants and other systems.

Qualifications

• Bachelor's degree or equivalent; preferred.
• 1 year grants, contracts, finance, and budget experience in a healthcare, academic, research or corporate setting.
• Proficient with MS Office, Adobe, and research systems used to support research operations.
• Ability to interpret sponsor announcements (RFA, RFP, FOA) from sponsor agencies including NIH, FDA, DoD, State and local government agencies, and foundations.
• Strong written and verbal communication and interpersonal skills; team oriented.

Responsibilities

• Initiates pre-application meetings with Principal Investigators and creates proposal specific timelines for complex/large grant submissions or for new/junior faculty who may need additional support.
• Liaises between the Proposal Development team, Grants and Contracts Pre-Award team and Principal Investigators to ensure that all requirements and deadlines are met.
• Collaborates with other Proposal Development team members to ensure exceptional and uniform support of all CRI proposals.
• Ensures the smooth transition of awarded proposals to post-award team through communication and detailed record keeping.
• Verifies compliance training for COI and other required certificates are up to date for faculty.
• Performs related responsibilities as required.
• Assists investigators by answering questions regarding sponsors, funding opportunities and the proposal development process.
• Manages pre-award activities for assigned proposals using knowledge of grant management rules and regulations, technical expertise, and analytical skills.
• Reviews funding announcements in detail. Ensures that Investigators are aware of any unique/unusual requirements.
• Completes responsibilities matrices and communicates deadlines and required deliverables to all members of team.
• Develops budgets and budget justifications which includes proofing budgets for inconsistencies and ensuring accuracy. Ensures that budgets are consistent with sponsor and CRI requirements; verifies all financial information to including application of appropriate F&A and fringe rates.
• Coordinates and reviews certain proposal elements for consistency in formatting, accuracy, and completeness. Reviews proposal for consistency with sponsor guidelines on budget, format, font size, and page limits.
• Collaborates with investigators and pre-award staff at external institutions to secure necessary sub-award documents for proposal.
• Ensures proposals are entered correctly into CRI systems (BearGrants) and grant proposal portals or application systems.
• Facilitates and monitors proposals through the routing and approval process in compliance with CRI procedures and securing appropriate sign offs.
• Monitors proposal statuses and advises Principal Investigators on requirements and deadlines. Escalates to Manager if deadlines are not met.
• Facilitates Just-In-Time requests including development of other support documents.

Skills

Security awareness

MS Office

Adobe suite

Critical thinking

Attention to detail

Communication skills

Team collaboration

Funding analysis

Education

Bachelor's degree or equivalent

Tools

BearGrants

Job description

Children’s National Hospital in Silver Spring, MD is seeking a Proposal Development Specialist I to facilitate sponsored research proposals. You will develop budgets, prepare supporting documentation, and ensure sponsor and internal policy compliance until Notice of Award is received.

The role requires collaboration with faculty and multiple teams to meet deadlines and maintain data integrity within BearGrants and other systems.