Grant Proposal Specialist: Pre-Award Expert

Beth-Israel-Lahey-Health; Boston (MA); On-site; USD 66,000 - 88,000; Full time

Job summary

Beth Israel Deaconess Medical Center is seeking a Grants Administrator II-Pre-Award to manage pre-award activities for sponsored projects. You will interpret funding opportunities, coordinate proposal components, and ensure budget and sponsor compliance for a portfolio of grants.

Responsibilities include preparing RPPRs/JITs, advising investigators on grant policies, and maintaining proficiency with submission systems such as NIH ASSIST and Grants.gov.

Qualifications

• Bachelor's degree preferred.
• 3-5 years of research administration experience required.
• Experience with computer systems including web-based applications and Microsoft Office.

Responsibilities

• Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio.
• Prepares progress reports (RPPRs) and JITs.
• Advises PIs of grant policies, due dates for progress reports, and compliance requirements.
• Interprets funding announcements (FOAs, RFPs) and summarizes requirements for PIs.
• Collects and advises on administrative proposal components (bio sketches, other support documents, letters of support).
• Assists investigators with entering proposals in electronic grant portals, ensuring institutional accuracy and sponsor compliance.
• Reviews budget guidelines ensuring that the budget is in compliance.
• Conducts initial compliance screening of proposals (budget and justification, page limits, formatting, indirect cost rates, cost share).
• Requests departmental documentation if cost-share is required.
• Reviews proposal before routing to Signing Official.
• Maintains regular communication with PIs regarding submissions and portfolio activities.
• Serves as primary point of contact with sponsors for routine pre-award questions.
• Maintains advanced proficiency with sponsor submission systems (e.g., NIH ASSIST, Research.gov, Grants.gov) and trains PIs/staff.
• Advises on regulatory compliance components of proposals (human/animal protocols, COI, data management).
• Independently prepares and reviews proposals in final stage prior to delegated submission.

Skills

Grant administration

Budget development

Proposal submission

Compliance

Communication

Education

Bachelor's degree

Tools

NIH ASSIST

Research.gov

Grants.gov

Microsoft Office

Job description

Beth Israel Deaconess Medical Center is seeking a Grants Administrator II-Pre-Award to manage pre-award activities for sponsored projects. You will interpret funding opportunities, coordinate proposal components, and ensure budget and sponsor compliance for a portfolio of grants.

Responsibilities include preparing RPPRs/JITs, advising investigators on grant policies, and maintaining proficiency with submission systems such as NIH ASSIST and Grants.gov.