Remote Grants Program Coordinator

JBS International; Virginia Beach (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

JBS International is seeking a Grants Administrator I to support the full lifecycle of federal discretionary grant programs, coordinating pre-award through closeout activities and preparing reports for federal staff and recipients.

The role emphasizes project management, risk tracking, and continuous improvement, working with multiple stakeholders including federal staff, grant recipients, and technical assistance providers. Remote with potential hybrid options for nearby offices.

Qualifications

• Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services, or a closely related field.
• Minimum 2 years of experience in grants management, grant administration, program administration, performance monitoring, technical assistance, federal consulting, project coordination, or a related field.
• Experience coordinating grant or program activities involving multiple stakeholders, deadlines, and competing priorities.
• Experience developing reports, presentations, dashboards, and executive briefings.
• Experience facilitating meetings and managing grant administration or program workflows.
• Familiarity with project coordination, quality assurance, change management, and process improvement practices that support effective grant operations.

Responsibilities

• Supports the full grant lifecycle, including pre-award, award, post-award, and closeout activities.
• Develops and reviews funding opportunity announcements, award documents, grant guidance, and supporting materials.
• Coordinates grant review panels, reviewer activities, scoring processes, and award recommendations.
• Prepares decision packages, approval documents, and other grant administration records.
• Maintains grant schedules, tracking tools, and document repositories to ensure timely completion of milestones and deliverables.
• Develops work plans, implementation schedules, dashboards, status reports, and review calendars.
• Coordinates activities among federal staff, recipients, reviewers, technical assistance providers, and project teams.
• Facilitates meetings, review panels, working sessions, and client briefings.
• Tracks milestones, deliverables, risks, issues, decisions, and action items.
• Supports quality assurance, process improvement, and effective execution of grant administration activities.
• Identifies and monitors program, compliance, financial, and performance risks.
• Maintains risk assessments, issue logs, mitigation plans, and corrective action trackers.
• Reviews recipient performance, financial, and monitoring reports to assess progress and compliance.
• Tracks corrective actions and follow-up activities through resolution.
• Develops dashboards, reports, presentations, monitoring summaries, issue logs, and recommendations for federal staff.
• Collects, validates, analyzes, and reports grant performance, financial, and operational data.
• Identifies recipients requiring technical assistance and coordinates support strategies with technical assistance managers.
• Supports webinars, communities of practice, workshops, and other learning events.
• Assists federal staff in improving recipient performance and program effectiveness.
• Builds and maintains relationships with federal staff, recipients, contractors, and partners.
• Facilitates recipient discussions regarding implementation, performance, and technical assistance needs.
• Coordinates grant communications, reporting activities, and stakeholder engagement efforts.
• Develops meeting summaries, decision logs, briefing materials, and executive communications.

Skills

Microsoft Office 365 Suite

Work management platforms

Education

Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services

Tools

Smartsheet

Monday.com

Jira

Microsoft Project

Planner

Job description

JBS International is seeking a Grants Administrator I to support the full lifecycle of federal discretionary grant programs, coordinating pre-award through closeout activities and preparing reports for federal staff and recipients.

The role emphasizes project management, risk tracking, and continuous improvement, working with multiple stakeholders including federal staff, grant recipients, and technical assistance providers. Remote with potential hybrid options for nearby offices.