CALS_ Research Administrative Assistant- Grant Coordinator- Office of Pre-Award Services (Hybrid)

Cornell University; Ithaca (MI); Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health and retirement benefits

Tuition assistance

Job summary

Carnell University in Ithaca, NY seeks a Research Administration Assistant to support pre-award sponsored projects across CALS. The role emphasizes equity and inclusion, financial collaboration, and meticulous proposal preparation.

The position is hybrid, requiring on-campus presence 2 days per week, with opportunities to engage cross-departmentally. Salary ranges align with Cornell’s hourly pay scale and benefits, reflecting a commitment to staff wellbeing and professional growth.

Qualifications

• Experience in and/ or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate inclusive and equitable working relationships with students, faculty, staff, and community members.
• Must possess high standards of integrity to develop and maintain trust with faculty, staff, and collaborators.

Responsibilities

• Provide pre-award support to principal investigators and supported departments during proposal development.
• Build proposal budgets in a clear format addressing post-award accounting considerations.
• Coordinate with CALS GCOs, OSP, AMs, chairs, agency reps and PIs to respond to pre-award questions.
• Promote proposal success within CALS and supported departments and colleges.

Skills

Diversity & inclusion

Interpersonal skills

Communication skills

Integrity

Time management

Education

Associate’s degree in financial/business management or equivalent

Tools

Excel

Job description

The Opportunity

As a university founded to be a place where “…any person can find instruction in any study,” diversity and inclusion are at the core of our values and mission. We strive to be a welcoming, caring, healthy, and equitable community where students, faculty, and staff with different backgrounds, perspectives, abilities, and experiences can learn, innovate, and work in an environment of respect, and feel empowered to engage in any community conversation. As a member of the Cornell University community, it is important to recognize our shared responsibility to each other to cultivate a culture of inclusion for all. Cornell Core values

As an individual contributor you will model and support a culture of diversity, equity, inclusion, and wellbeing and continuallyseekto understand how your role, behaviors, and actionsimpactthe success of this culture.

While position responsibilitiesvary greatly, the Skills for Success and Leadership Skills for Success are foundational to what is expected of every employee and leader working at Cornell. These skills are essential for individual and organizational success. Staff Skills for Success; Leadership Skills for Success

About the College

The College of Agriculture and Life Sciences is a pioneer of purpose-driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research,educationand outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food,energyand environmental resources; and social,physicaland economic well-being.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Under the direction of the Assistant Director/Team Lead and Grant and Contract Officers of the CALS Office of Pre-Award Services, in collaboration with eligible Principal Investigators (PIs), the Research Administration Assistant provides support for pre-award sponsored projects and other restricted proposal submissions as required.

This position functions within a Grant Proposal Team (GPT) supporting upwards of 20 academic departments that, combined,submitovere 1,200 proposals per year. In collaboration with the Department and PI, ensures that all proposals comply fully with college, university, and agency-specific policy guidelines and promotes the PI’s final submission according to CALS policy deadlines. Coordinates and serves as liaison to CALS Grant & Contract Officers (GCOs), Office of Sponsored Programs (OSP), Administrative Managers (AMs), department chairs, agencyrepresentativesand PIs to respond to pre-award related issues and questions during the proposal preparation and submission process.

CALS Office of Pre-Award Services (OPAS)assistsin the execution of over 1,200 proposals and applications annually which reflect the superior quality and robust competitiveness of Cornell University research. OPAS’ mission is to:

1. Provide pre-award support to principal investigators and supported departments and colleges during the proposal development process from concept to submission.

2. Build proposal budgets in a format which communicates the costs associated with a project in a clear and uncomplicated manner which address the considerations of post-award accounting practices and policies.

3. Understand and communicate sponsor, university, college, and department procedures and policies.

4. Work closely with colleagues at the Cornell Office of Sponsored Programs through the pre-award process; as stewards ofinitialand revised pre-award budgets, documentation, and correspondence.

5. Promote proposal award success within CALS and supported departments and colleges.

This position follows a hybrid work schedule and requires a minimum of 2 days per week on the Ithaca, NY campus.

What We Need

• Experience in and/ordemonstratedcommitment to supporting diversity, equity, access, inclusion, and wellbeing.

• Ability to cultivate and develop inclusive andequitableworking relationships with students, faculty, staff, and community members.

• Associate’s degree in financial/business management or equivalent with 2+years of experience in a complex academic or research setting.

• Mustpossesshigh standardsof integrityin order to develop and maintain trust with faculty, staff, and collaborators.

• Proficiencywith computer applications forfinancial managementand reporting (e.g., Microsoft Excel). Must be comfortable working with new and developing administrative systems and computer applications.

• Sound judgment, excellent reasoning and decision-making skills, meticulous record keeping and ability to work with diverse personalities.

• Must be able to work under pressure with a great deal of initiative.Excellent oral/written communication, organizational and time management skills are essential, with the ability to prioritize multiple projects, whileaccomplishingtasks that are urgent or of a sensitive or confidential nature, meeting competing deadlines and priorities.

• Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.

• Ability to foster a team environment while meeting individual and CALS goalsin accordance withthe broader mission.

• Ability to work and build sustaining partnerships with college, university, and departmental financial offices and staff.

• Must havedemonstratedability to handle sensitive/confidential material in a highly professional manner.

• May occasionally be required to work overtime.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you do not.

• Bachelor’s degree and concentrated experience in a financial office setting involving complex financial structures and multiple revenue sources.

• Experience with sponsored project proposal preparation and submission.

• Knowledge andexpertisewith Cornell University Contract College & OSP policies, accounting systems, as well as working knowledge of Workday and other mainframe systems.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right tomodify, suspend,revokeorterminatethe hybrid work arrangement at any time.
  

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.

• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgivingand the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility forobservingfaiths and traditions we also offer twoadditionalfloating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.

• Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.

• Follow this link to learn more about the Total Rewards of Working at Cornell:

Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

University Job Title:

Research Administration Assistant

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$26.00 - $30.08

Remote Option Availability:

Hybrid

Company:

Contact Name:

Freddie Salley

Contact Email:

[e-mail]

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEO Statement:

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “… any person … any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-04-10