Grant Payments Officer

Minnesota Department of Employment and Economic Development; Saint Paul (MN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Telework eligibility

Competitive benefits package

Professional development

Job summary

The Minnesota Department of Employment and Economic Development is seeking a Grant Payments Officer to join the Paid Leave Division, a new program launched in 2026 that provides wage replacement to workers facing qualifying conditions.

As part of the Administrative and Financial Services division, you will process grant payments, manage federal cash drawdowns, and support the roll-out of the Small Employer Assistance Grants program, with telework eligibility and collaboration across multiple

Qualifications

• Two years of experience providing administrative support for financial records.
• Experience in reviewing and processing grant payment transactions.
• Experience in reviewing and processing invoices.

Responsibilities

• Review, approve and process grant payments so they are timely and compliant.
• Monitor cash in accounts to stay within federal and state regulations.
• Support development and implementation of the Small Employer Assistance Grants program.

Skills

Administrative support

Financial records

Invoice processing

Grant payments

Education

Associate’s degree in accounting/finance

Bachelor’s degree in accounting/finance

Job description

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

About the Paid Leave Division:

Paid Leave is a new program that launched in 2026. The program provides partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child.

We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us—workers, employers, caregivers, and insurers—to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program.

Position Purpose:

The Grant Payments Officer exists to process grant payment requests, cash advance requests, financial statement reports and manage federal cash drawdown accounts.

Under limited supervision/procedural control, this position provides responsible and mid-level financial management and accounting work for our moderate size department of approximately 1700 employees and over fifty (50) locations, some of which are in Greater Minnesota, in collaboration with the Director of the Office of Grant and Contract Management (OCGM). This position will assist the team lead with the advanced grants payment team in their many day-to-day duties such as grant invoice payments, federal fund drawdowns, overseeing grant cash advances, and resolving complex grant invoice payments and/or drawdowns.

While this position is part of DEED’s Administrative and Financial Services division (AFS), it will be primarily focused on supporting the implementation of the new Paid Leave division.

Key responsibilities include:

• Review, approve and process grant payments so that they are made timely, accurately and per state and federal (when applicable) laws and regulations.
• Monitor and maintain sufficient cash in accounts to accommodate spending patterns of various program activities and to stay within federal and state regulations regarding excess cash on hand.
• Work with staff in AFS and Paid Leave to support the development and implementation of the new Small Employer Assistance Grants program.

This position is telework eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

This is a temporary unclassified appointment (TUNC) anticipated to last up to one (1) year.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Two (2) years* of experience providing administrative support duties for financial records, such as inputting and accessing data into accounting systems, approving and preparing invoices, or processing expenses.

*Associate’s degree in accounting, finance, or other closely related field as determined by the agency may substitute six (6) months of experience; bachelor's degree substitutes for one (1) year of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

• Experience in reviewing and processing grant payment transactions.
• Experience in reviewing and processing invoices.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.