Grants Management Systems Administrator - Management Analyst 3

State of Minnesota; Saint Paul (MN); Hybrid; USD 60,000 - 88,000; Full time

Job summary

Minnesota State Arts Board is seeking a Grants Management Systems Administrator to oversee and enhance the agency’s online grants management system. This full-time role manages daily system operations, develops application and reporting materials, provides support to staff and external users, and leads system upgrades and integrations.

This position is eligible for a 50% hybrid telework arrangement with onsite meetings as needed.

Qualifications

• Two years of information systems project management and business analysis experience.
• Experience working independently and in a team environment.
• Professional experience with software, databases and/or operating systems.

Responsibilities

• Oversee and enhance the agency's online grants management system.
• Manage daily system operations and develop applications and reporting materials.
• Provide staff and external user support, and lead system upgrades and integrations.

Skills

Project management

Business analysis

Independent work

Team collaboration

Communication skills

Education

Advanced degree in CS / BA / related field

Tools

Databases

Operating systems

Software programs

Job description

Grants Management Systems Administrator - Management Analyst 3

• Working Title: Grants Management Systems Administrator
• Job Class: Management Analyst 3
• Agency: Arts Board

• Job ID: 96912
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/15/2026
• Closing Date: 09/28/2026
• Hiring Agency/Seniority Unit: Arts Board / State Arts Board-MAPE
• Division/Unit: Minnesota State Arts Board / Arts Brd Grants Administration
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $28.75 - $42.16 / hourly; $60,030 - $88,030 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Minnesota State Arts Board is seeking a grants management systems administrator to oversee and enhance the agency’s online grants management system. This full-time role manages daily system operations, develops application and reporting materials, provides support to staff and external users, and leads system upgrades and integrations. The position works closely with internal teams, external partners, and the system vendor to ensure reliable, efficient, and secure grant management processes.

This position is eligible for a 50% hybrid telework arrangement. With a telework arrangement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Qualifications

Minimum Qualifications

• Two years of information systems project management and business analysis experience.
• Experience working independently and also in a team-oriented, collaborative environment.
• Professional experience working with software programs, databases and/or operating systems.

Minimum Qualifications accessed at the interview:

• Ability to establish and maintain effective working relationships with agency staff, state agencies, regional arts councils, arts organizations, and artists.
• Strong written and oral communications skills.
• Strong attention to detail.

Demonstrated ability to anticipate and adapt to new demands, adjustments to timelines and unforeseen developments.

Preferred Qualifications

• Five or more years project management and business systems experience
• Previous experience developing and/or managing online systems
• Previous experience in a grant making organization or with grant making business processes
• Previous experience with online systems implementation, upgrades, conversion, or integration
• An advanced degree in computer science, business analysis, business administration or related field

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.

About the Minnesota State Arts Board

The Minnesota State Arts Board is a state agency that stimulates and encourages the creation, performance, and appreciation of the arts in the state. The agency’s goal is to provide opportunities so that every Minnesotan can participate in and benefit from the kinds of arts experiences that are meaningful to them.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.