Grant Operations Specialist: Drive Global Impact

Goodstack; Bogota (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to submission. You will manage calendars, extract questions, and format materials for writers, while maintaining accuracy and on-time delivery.

Ideal candidates have 0–2 years in administrative roles, exceptional data-entry precision, and comfort navigating Notion, Google Workspace, and CRMs. Remote-friendly with strong organizational skills and attention to detail.

Qualifications

• 0–2 years of administrative, operations, or data entry experience.
• Strong organization and attention to detail.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Monitor internal deadlines to ensure timely submissions.
• Access funder portals to extract application questions and requirements.
• Format questions into templates for Grant Writers.
• Set up client login credentials on external portals.
• Input and copy-paste client narratives into portals accurately.
• Attach required non-profit documents (financials, tax forms, board lists).
• Proofread and format submissions for coherence and portal UI.

Skills

Data entry

Proofreading

Calendar management

Notion

Google Workspace

CRMs

Education

High school diploma or equivalent

Associate degree preferred

Tools

Notion

Google Workspace

CRM systems

Job description

Goodstack is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to submission. You will manage calendars, extract questions, and format materials for writers, while maintaining accuracy and on-time delivery.

Ideal candidates have 0–2 years in administrative roles, exceptional data-entry precision, and comfort navigating Notion, Google Workspace, and CRMs. Remote-friendly with strong organizational skills and attention to detail.