Remote Grants Data Entry Specialist

Guardians of Honor, LLC; Northern (KY); Hybrid; USD 38,000 - 58,000; Full time

Job summary

Guardians of Honor, LLC is seeking a Data Entry Support Specialist for Grants Management to join a remote team supporting the Office of Head Start client. You will enter and maintain grant data across systems, ensure accuracy, and assist with basic reporting in support of program oversight.

Ideal candidates have an associates degree, at least two years of related experience, proficiency in Excel and Smartsheet, and a keen eye for data quality.

Qualifications

• Associate’s degree in Information Management or related field required; Bachelor’s degree preferred.
• At least 2 years of relevant professional experience related to data entry tasks.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Excel), Smartsheet, and other data platforms.
• Experience with database systems and data entry.
• Strong organizational skills.
• Ability to follow established procedures.
• Ability to pass background investigations for access to federal facilities and systems; Public Trust clearance.

Responsibilities

• Enter and update data in federal systems, solutions, and tools used to support Head Start grants (e.g., HSES, SmartFlow/Smartsheet).
• Support routine data processes including data entry, storage, validation, and analysis.
• Support data quality by ensuring current contact information, grant cycles, funding changes, reporting due dates, and report receipt status.
• Prepare and maintain project file folders with all completed work products and deliverables.
• Provide basic reporting assistance and support ad hoc data requests.
• Assist entry and formatting of standardized documents, correspondence, and mail merge processes.
• Follow established data entry procedures and quality control checklists to maintain accuracy and consistency.
• Support pre- and post-award grants management activities and related tasks as assigned.

Skills

Attention to detail

Strong organizational skills

Ability to follow procedures

Education

Associate’s degree in Information Management

Bachelor’s degree preferred

Tools

Microsoft Excel

Smartsheet

SharePoint

GrantSolutions

HSES

Job description

Guardians of Honor, LLC is seeking a Data Entry Support Specialist for Grants Management to join a remote team supporting the Office of Head Start client. You will enter and maintain grant data across systems, ensure accuracy, and assist with basic reporting in support of program oversight.

Ideal candidates have an associates degree, at least two years of related experience, proficiency in Excel and Smartsheet, and a keen eye for data quality.