Grant Operations Specialist

Goodstack; Concord (NH); On-site; USD 42,000 - 64,000; Full time

Job summary

Goodstack is hiring a Grant Operations Administrator in Concord, NH to manage grant calendars, extract application questions, and ensure error-free submissions. You will support writers and clients by organizing materials, tracking deadlines, and performing final checks before submission.

The role welcomes applicants from related administrative backgrounds, with a focus on precision, scheduling, and proactive problem-solving. Notion, Google Workspace, and CRM familiarity are a plus.

Qualifications

• 0-2 years of administrative/operations/data entry experience.
• High precision in data entry, proofreading, and formatting.
• Ability to manage multiple deadlines and calendars.
• Comfort with new software and cloud-based platforms (Notion, Google Workspace, CRMs).
• Strong written English skills for professional submissions.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned nonprofit clients to track deadlines and submission milestones.
• Monitor internal target dates to ensure writers, admins, and clients stay on track for timely submission.
• Access funder portals and application software to extract exact questions, word limits, formatting rules, and attachments.
• Format extracted questions into standardized templates for Grant Writers to ensure no technical requirements are missed.
• Set up client login credentials and basic profile information on external portal platforms.
• Input and copy-pasting completed, client-approved narrative content into funder portals accurately.
• Gather, format, and attach necessary nonprofit supporting documents (e.g., financial statements, tax forms, board lists).
• Ensure every form field is filled correctly, no placeholder text, yellow highlights, or missing answers remain.
• Conduct final proofreading and formatting checks to verify coherent flow within the portal UI.
• Confirm that narrative answers match portal fields and adhere to character/word limits.
• Raise immediate flags to the team if any discrepancies delay submission.
• Execute the final electronic grant submission once approvals are cleared.
• Record completed submissions and update task statuses to trigger notifications.

Skills

Data entry

Proofreading

Calendar management

Notion

Google Workspace

CRM platforms

English writing

Tools

Notion

Google Workspace

CRM

Job description

Goodstack is hiring a Grant Operations Administrator in Concord, NH to manage grant calendars, extract application questions, and ensure error-free submissions. You will support writers and clients by organizing materials, tracking deadlines, and performing final checks before submission.

The role welcomes applicants from related administrative backgrounds, with a focus on precision, scheduling, and proactive problem-solving. Notion, Google Workspace, and CRM familiarity are a plus.