Administrator, Grants Compliance

Community College of Baltimore County; Dundalk (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Community College of Baltimore County seeks a Grant Compliance Manager to oversee grant administration for private, state, and federal funds. You will design and manage a comprehensive Grant Management System and ensure adherence to sponsor requirements, institutional policies, and laws throughout the grant lifecycle.

Responsibilities include supervising staff, developing dashboards, coordinating with Finance and IT, and guiding project managers and PIs to achieve milestones and compliance.

Qualifications

• Bachelor’s degree in a related field is required.
• Minimum five years of post-award grant management experience.
• Certification such as CGMS, PMP, CRA preferred.
• Experience in higher education and with grant management databases preferred.

Responsibilities

• Coordinate and oversee assigned functional processes to ensure compliant operations.
• Supervise staff, set expectations, provide feedback, and ensure training.
• Monitor compliance with policies, procedures, and institutional standards.
• Maintain custody of records and documentation per audit requirements.
• Serve as liaison for internal and external stakeholders on grant duties.
• Represent the College in meetings and professional activities related to grants.
• Prepare and present reports to inform leadership and planning.
• Oversee full lifecycle of externally funded grant projects and systems.
• Lead grants lifecycle management system configuration and optimization.
• Design automated workflows to streamline proposal development and reporting.
• Establish centralized grants data governance and accessibility.
• Develop real-time dashboards and analytics for leadership visibility.
• Provide strategic guidance to grant project managers and PIs.
• Monitor performance and compliance; implement corrective actions.
• Lead internal compliance and audit readiness efforts.
• Collaborate with Finance, IT, and others to integrate systems.
• Oversee budget tracking, cost share, and alignment with approvals.
• Coordinate subawards and external partnerships with documentation.
• Serve as liaison to funding agencies, auditors, and partners.
• Advise leadership on grant trends and opportunities using data.

Skills

Grant management

Supervisory experience

Compliance expertise

Data governance

Stakeholder communication

Education

Bachelor’s degree in higher education administration, finance, business, public policy/government, or related field

Tools

Sponsored program grant management databases

Grant lifecycle management system

Dashboards and reporting tools

Job description

This position is responsible for overseeing and ensuring compliance in the administration of grant-funded initiatives for private, state, and federal grants. Responsible for designing, implementing, and managing a comprehensive Grant Management System and compliance framework across the full grant lifecycle, ensuring adherence to sponsor requirements, institutional policies, and applicable laws and regulations. Assists in the implementation of projects according to the original grant submission; understands the appropriate ways to modify the project with the project staff and funder; follows grant expenditures and anticipates potential problems with achieving milestones and expenditure schedules. The position is responsible for supervising a part-time grant-related position.

A Bachelor’s degree is required in higher education administration, finance, business, public policy/government, or a related field. A minimum of five years of post-award grant management experience is required. Grant Professional Certification, Certified Grants Management Specialist (CGMS), Project Management Professional (PMP), and/or Certified Research Administrator (CRA) certification preferred. Experience working within higher education is preferred. Experience working with sponsored program grant management databases is preferred. One year of supervisory experience preferred.

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale.

For Best Consideration Please Apply By: July 29, 2026

Responsibilities

1. Coordinate and oversee assigned functional processes within the College or Division to ensure efficient, consistent, and compliant operations.
2. Supervise and provide functional oversight to assigned staff, including setting expectations, monitoring work quality and timeliness, providing guidance and feedback, supporting professional development, and ensuring adherence to grant administration and compliance standards.
3. Monitor and ensure compliance with departmental policies, procedures, and applicable institutional standards, identifying issues and recommending improvements as needed.
4. Ensure the accurate maintenance and stewardship of departmental records and documentation, in accordance with institutional, regulatory, and audit requirements.
5. Serve as a primary liaison for internal and external stakeholders, facilitating effective communication, coordination, and issue resolution related to assigned functional responsibilities.
6. Represent the College and/or department in meetings, reviews, and professional activities related to grant administration and compliance, as required.
7. Prepare, analyze, and present reports and supporting documentation to inform leadership decision-making, compliance monitoring, and operational planning.
8. Oversee and manage the full lifecycle of externally funded grant projects, including pipeline development, proposal tracking, award management, compliance monitoring, and closeout, ensuring alignment with institutional priorities and funding requirements.
9. Serve as the functional lead and administrator for the College’s grant lifecycle management system, overseeing system configuration, workflow design, user access, and ongoing optimization to support pre-award and post-award activities.
10. Design, implement, and continuously improve automated workflows for proposal development, internal approvals, reporting, compliance monitoring, and grant modifications to increase efficiency and reduce administrative burden.
11. Establish and maintain centralized grants data governance, ensuring the accuracy, integrity, and accessibility of all grant-related data, documents, and records across the institution.
12. Develop and manage real-time dashboards, reports, and analytics to provide institutional leadership with visibility into grant pipelines, proposal status, financial performance, compliance risks, and program outcomes.
13. Provide strategic guidance and technical oversight to grant project managers and principal investigators throughout the full grant lifecycle, including proposal development, implementation, reporting, and closeout.
14. Monitor grant performance and compliance through systematic review of milestones, deliverables, financial activity, and reporting requirements; identify risks and implement corrective actions as needed.
15. Lead internal compliance monitoring and audit readiness efforts, including conducting periodic reviews of grant-funded activities, maintaining audit trails, and ensuring adherence to federal, state, and local regulations, including 2 CFR Part 200.
16. Collaborate with Finance, IT, and institutional stakeholders to integrate the grants management system with enterprise systems (e.g., ERP, CRM, document management platforms), ensuring seamless data flow and reporting.
17. Oversee grant budget tracking and financial compliance, working closely with Grants Accounting to review expenditures for allowability, monitor cost share and matching requirements, and ensure alignment with approved budgets.
18. Coordinate subawards and external partnerships, including monitoring compliance, tracking performance, and maintaining required documentation within the grants management system.
19. Serve as the primary liaison to funding agencies, auditors, and external partners, supporting audits, site visits, and compliance reviews.
20. Advise institutional leadership on grant performance, funding trends, compliance risks, and strategic opportunities using system-generated data and analysis.
21. Maintain and update grants policies, procedures, and implementation manuals, incorporating system capabilities, regulatory changes, and best practices.
22. Support pre-award activities, including opportunity tracking, proposal development workflows, and budget review to enhance competitiveness and alignment with institutional strategy.
23. Provide functional leadership and training to faculty, staff, and administrators on the use of the grants management system, compliance requirements, and effective grants management practices.
24. Initiate and manage grant modifications, re-budgeting actions, and change requests through structured workflow and approval processes.
25. Supervises part-time and temporary staff, student employees, or consultants working on post-award projects in the Grants and Resource Development department as needed.
26. Provide expert guidance and ongoing support to grant project directors and principal investigators, advising on grant requirements, implementation timelines, reporting obligations, budget management, and compliance expectations throughout the grant lifecycle.