Grant Operations Assistant

SBH Health System; New York (NY); Hybrid; USD 52.000 - 68.000; Vollzeit

Zusammenfassung

SBH Health System in New York seeks a Grant Operations Assistant to support the Population Health department by coordinating workflows, schedules, and grant deliverables, helping ensure compliance and timely execution.

The role assists leadership and frontline teams with reporting, data collection, and communications, maintaining grant materials and preparing routine summaries for stakeholders.

Qualifikationen

• Minimum of 1 year of administrative or operational support experience.
• Experience supporting grant-funded programs or project coordination preferred.
• Strong organizational and time-management skills.
• Attention to detail and ability to track multiple deadlines and deliverables.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced healthcare environment.

Aufgaben

• Provide administrative and operational support for grant project workflows, including scheduling meetings and tracking action items.
• Assist with onboarding, training logistics, and staff communications.
• Track grant-funded project activities and deliverables to ensure on-time completion.
• Maintain grant documentation and supporting materials with program managers.
• Assist with data collection and routine grant reports.
• Monitor deadlines and alert leadership to reporting requirements.
• Prepare summaries and presentations for internal and external stakeholders.
• Attend department meetings and support division initiatives.

Kenntnisse

Strong organizational skills

Time-management

Attention to detail

Written and verbal communication

Independent and collaborative work

Ausbildung

Associate's degree in healthcare administration or related field

Tools

Microsoft Office

Jobbeschreibung

The Grant Operations Assistant provides operational and grant support to ensure the efficient day-to-day functioning of activities at the Population Health department. This role supports leadership and frontline teams by coordinating workflows, managing documentation, tracking grant-funded project deliverables, and assisting with reporting, scheduling, and communications. The Operations Assistant plays a key role in supporting compliance, accountability, and timely execution of operational and grant-related priorities.

• 1. Promote a safe, cooperative and professional health care environment to ensure optimum patient care (as per HR Policy 113c).
• 2. Adheres to all hospital policies, procedures, rules and regulations, including but not limited to, absenteeism, ETIME, cellular telephone usage, dress code and rules of conduct.
• 3. Makes Customer Service a priority, treating customers (patients, visitors, and co-workers) in a professional manner exercising courtesy and tact. Effectively communicates with patients and others about SBH services in their area(s) of expertise or responsibility and ensures that concerns, questions or issues reach the right person(s) in SBH in a timely fashion.
• 4. Demonstrates the standards of performance and behaviors consistent with the DRIVE to Patient-Centered Excellence.
• 5. Provide administrative and operational support grant project workflows, including scheduling meetings, tracking action items, and following up on operational deliverables.
• 6. Support onboarding, training logistics, and coordination of meetings, events, and staff communications.
• 7. Track grant-funded project activities and deliverables to support on-time completion and compliance with funder requirements.
• 8. Maintain grant documentation, timelines, and supporting materials in collaboration with program managers and leadership.
• 9. Assist with data collection, tracking, and preparation of routine grant reports and progress updates.
• 10. Monitor deadlines and alert leadership to upcoming reporting or deliverable requirements.
• 11. Support basic data collection and reporting activities, including maintaining spreadsheets and tracking operational and grant metrics.
• 12. Assist with preparation of routine reports, summaries, and presentations for internal and external stakeholders.
• 13. Performs other related duties at the discretion of the Vice President / Senior Director.
• 14. Attend scheduled department and division meetings and participate as appropriate.

Requirements

Education Required:

• Associate's Degree or coursework in healthcare administration, business administration, public administration, or a related field.

License/Certification/Registration(s) Required

• None

Experience/Skills Required

• Minimum of 1 year of administrative or operational support experience
• Experience supporting grant-funded programs or project coordination preferred
• Strong organizational and time-management skills
• Attention to detail and ability to track multiple deadlines and deliverables
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced healthcare environment