Grant & Not-for-Profit Accounting Specialist

United Way of Palm Beach County; West Palm Beach (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

United Way of Palm Beach County is seeking an Accounting Specialist to provide financial and administrative support, including processing cash receipts, journal entries, and grant-related schedules. The role requires strong Excel/Word skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced nonprofit environment.

Experience with not-for-profit accounting is a plus. Join a collaborative finance team and contribute to grants, programs, and donor activity while

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years progressive accounting/bookkeeping experience in public accounting or similar work environment.
• Strong computer aptitude with Excel and Word; experience with accounting software and ledgers.

Responsibilities

• Import cash receipt transactions weekly into the accounting system from the donor database.
• Reconcile cash receipts between the accounting system, donor database, and operating bank account.
• Assist in the preparation of the monthly bank account reconciliations.
• Prepare adjusting journal entries as directed.
• Prepare various accounting reports, summaries, and reconciliations.
• Assist and backup the Accounts Payable process.
• Maintain Vendor records.
• Assist in preparation of schedules to support grants, programs, and donor activity.
• Assist in reconciliation and maintenance of schedules for general ledger accounts.
• Assist with fixed asset inventory and recordkeeping.
• Assist and backup the deposit and petty cash processes.
• Assist with Annual Budget and Annual Audit and other department projects.
• Maintain compliance with accounting standards, government regulations, and tax laws.
• Assist with disaster response efforts.

Skills

Strong organization

Oral and written communication

Independent work

Deadline management

Attention to detail

Computer aptitude

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Excel

Microsoft Word

Accounting software

General ledgers

MIP software (not-for-profit)

Job description

United Way of Palm Beach County is seeking an Accounting Specialist to provide financial and administrative support, including processing cash receipts, journal entries, and grant-related schedules. The role requires strong Excel/Word skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced nonprofit environment.

Experience with not-for-profit accounting is a plus. Join a collaborative finance team and contribute to grants, programs, and donor activity while