Accounting Specialist- part time

United Way of Palm Beach County; West Palm Beach (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

United Way of Palm Beach County is seeking an Accounting Specialist to provide financial and administrative support, including processing cash receipts, journal entries, and grant-related schedules. The role requires strong Excel/Word skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced nonprofit environment.

Experience with not-for-profit accounting is a plus. Join a collaborative finance team and contribute to grants, programs, and donor activity while

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years progressive accounting/bookkeeping experience in public accounting or similar work environment.
• Strong computer aptitude with Excel and Word; experience with accounting software and ledgers.

Responsibilities

• Import cash receipt transactions weekly into the accounting system from the donor database.
• Reconcile cash receipts between the accounting system, donor database, and operating bank account.
• Assist in the preparation of the monthly bank account reconciliations.
• Prepare adjusting journal entries as directed.
• Prepare various accounting reports, summaries, and reconciliations.
• Assist and backup the Accounts Payable process.
• Maintain Vendor records.
• Assist in preparation of schedules to support grants, programs, and donor activity.
• Assist in reconciliation and maintenance of schedules for general ledger accounts.
• Assist with fixed asset inventory and recordkeeping.
• Assist and backup the deposit and petty cash processes.
• Assist with Annual Budget and Annual Audit and other department projects.
• Maintain compliance with accounting standards, government regulations, and tax laws.
• Assist with disaster response efforts.

Skills

Strong organization

Oral and written communication

Independent work

Deadline management

Attention to detail

Computer aptitude

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Excel

Microsoft Word

Accounting software

General ledgers

MIP software (not-for-profit)

Job description

Position Summary

The Accounting Specialist provides financial and administrative support including processing and reconciliation of cash receipts between systems, preparation of journal entries, updating supporting schedules relating to grants, programs, or other donor related activity.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Responsibilities

• Import cash receipt transactions weekly into the accounting system from the donor database.
• Reconcile cash receipts financial information between the accounting system, donor database, and the operating bank account.
• Assist in the preparation of the monthly bank account reconciliations.
• Prepare adjusting journal entries as directed.
• Prepare a variety of complex and recurring accounting-related reports, summaries, and reconciliations.
• Assist and backup the Accounts Payable process.
• Maintain Vendor records.
• Assist in the preparation of schedules to support grants, programs, and other donor related activity.
• Assist in the reconciliation and maintenance of schedules for various general ledger accounts.
• Assist with fixed asset inventory and recordkeeping.
• Assist and backup the deposit and petty cash processes.
• Assist with Annual Budget and Annual Audit and other projects within the department.
• Maintain compliance with accounting standards, government regulations, and tax laws.
• Assist, as assigned by management, with the organization's disaster response efforts.
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred
• 2+ years progressive accounting/bookkeeping experience in public accounting or similar work environment
• Knowledge of not-for-profit accounting MIP software preferred
• Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with accounting software and general ledgers
• Strong organization, oral and written communication skills
• Ability to work independently and manage multiple projects and deadlines
• Ability to promote excellent performance in self and others
• Ability to solve problems independently, effectively, and creatively
• Demonstrated attention to details and ability to work in a fast paced environment
• Ability to conduct research, study and synthesize data, and establish priorities
• Flexibility and ability to work on multiple high-priority projects
• Demonstrated outstanding accounting skills

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The position may require minimal lifting up to 15 pounds on occasion. The noise level in the work environment is usually moderate. Must be able to work in a cubicle space.

United Way of Palm Beach County is an Equal Opportunity Employer, drug free workplace, and uses the federal government E-Verify system to verify employment eligibility