Grant-Funded Administrative Assistant, Hotline & Data Support

Childhelp; Scottsdale (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Childhelp in Scottsdale, AZ is seeking an Administrative Assistant for the National Child Abuse Hotline to support daily operations and assist the Hotline Leadership Team. The role includes coordinating meetings, handling correspondence, processing contracts with Adobe, and maintaining organized files.

You will contribute to data coordination, help with program manuals and templates, and support events and notifications.

Qualifications

• High school diploma or GED required.
• Minimum two years of related experience.
• Clear fingerprint background screening through the Department of Justice, FBI and Child Abuse Index.

Responsibilities

• Attends and takes minutes for meetings and trainings such as individual 1:1, all-staff meetings, and supervisory team meetings, as necessary
• Prepares routine and individualized correspondence, including letters and email to internal and external audiences
• Process contracts and other documents, using Adobe to merge, request signatures, and archive following organizational processes
• Provides support for administrative activities/events, such as monthly help seeker stories and payroll support
• Prepares and processes external notifications to outside agencies
• Creates and maintains electronic files with all paperwork and written reports
• Assists in writing, designing and implementing templates, forms, processes and tools to be used within the program
• Prepares programmatic manuals, policies and procedures for review by program leadership

Skills

Verbal and written communication

Interpersonal skills

Microsoft Office proficient

Adobe Acrobat

Word processing

Spreadsheets

Education

High school diploma or GED

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Childhelp in Scottsdale, AZ is seeking an Administrative Assistant for the National Child Abuse Hotline to support daily operations and assist the Hotline Leadership Team. The role includes coordinating meetings, handling correspondence, processing contracts with Adobe, and maintaining organized files.

You will contribute to data coordination, help with program manuals and templates, and support events and notifications.