Administrative Assistant

Child & Family Support Services; Phoenix (AZ); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) contribution match

Paid time off and sick time

Paid holidays

Job summary

Child & Family Support Services (CFSS) in Phoenix is seeking a Full-time Administrative Assistant to open/close the office and serve as the front-line contact. The role supports the Office Manager and ensures smooth daily operations, from calendar management to coordinating with staff.

Qualified candidates will have at least two years of admin experience, proficiency in Microsoft Office and Google Drive, and a HS diploma or GED. Bilingual a plus; competitive benefits available.

Qualifications

• High school diploma or GED; related college courses preferred.
• At least one year of experience working with children with behavioral and emotional challenges.
• Minimum two years of experience in administrative duties, preferably in an office setting.
• Proficiency in Microsoft Office programs, including Word, Excel, and Outlook; familiarity with Google Drive/Sheets.

Responsibilities

• Open and close the office and serve as a point of contact for the office.
• Create and maintain calendars for rooms, vehicles, and travel.
• Assist in tracking and maintaining vehicle maintenance across the state.
• Assist in mail collection and distribution to multiple departments.
• Communicate effectively in person, over the phone, and via email.
• Provide general reception and office support (phones, scanning, copies).
• Greet visitors and direct them to the appropriate personnel; maintain inventory of office supplies.

Skills

Communication skills

Organizational skills

Time management

Team collaboration

Education

High school diploma or GED

Experience with children with behavioral challenges

Administrative experience in office setting

Microsoft Office proficiency

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Google Drive/Sheets

Job description

Child & Family Support Services (CFSS) is accepting applications for Full-time Administrative Assistant in our Phoenix Office.

The Administrative Assistant will open and close the office and be a point of contact for the office. This position will also perform tasks under the direction of the Office Manager.

Administrative Assistant Job Responsibilities:

• The receptionist/office assistant must be flexible Monday-Friday between 7am and 6pm (there may be instances where additional hours may be needed).
• Must be able to create and maintain several calendars for general office functions (such as rooms, vehicles and travel).
• Assist in tracking and maintaining vehicle maintenance around the state.
• Assist in mail collection and distribution to multiple departments.
• Ability to develop and maintain positive working relationships with others and work well with a team to reach common goals.
• Ability to easily and effectively juggle multiple priorities and competing demands
• Receptionist/office assistant must be able to communicate effectively in person, over the phone and via email.
• Provide general reception and office support, including answering phones, scanning and making copies.
• Greet visitors and direct them to the appropriate personnel. Able to maintain inventory of office supplies and place orders.
• Able to communicate with staff and visitors professionally.

Some additional tasks may include:

• Ensure confidentiality and appropriate release of information
• Communicate and maintain relationships with outside vendors.
• Performing other duties related to the position.

Education/Experience Needed:

• High school diploma or GED (related college courses or certificate programs preferable)
• At least one year of experience working with children with behavioral and emotional challenges.
• A minimum of two years’ work experience with administrative job duties, preferably in an office setting, is also required.
• Proficiency must be demonstrated in Microsoft Office programs, including Word, Excel, and Outlook, Google drive, sheet (docs)

Administrative Assistant Requirements

• Must be 21 years or older
• Valid Arizona Driver's License with an acceptable 39 month driving record
• Reliable transportation, including proof of Insurance
• Candidates are required to submit a negative drug test
• Obtain an Arizona DPS Level One Fingerprint Clearance Card

Compensation:

$18.50/hr Bilingual a plus!

We offer a full benefits package to all full-time employees, including:

• Medical insurance
• Dental insurance
• Vision insurance
• Life and disability insurance
• 401(k) contribution match
• Paid time off and sick time
• Paid holidays

CFSS was founded in 2003. Our mission is to prevent out-of-home care and support youth in achieving success within their homes and communities. We believe in the power of collaboration, compassion, and community. We’re dedicated to providing outpatient behavioral health services that help children, youth, and young adults thrive. When you work with us, you become part of a mission-driven organization that values your skills, passion, and commitment to making a difference..

Please visit www.cfss.com for more information.

Relevant experience may include jobs and positions like:

• Administrative Assistant
• Receptionist
• Assitant
• Medical Office Assistant