Grant-Funded Administrative Assistant & Exam Support

Daytona State College; Daytona Beach (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Daytona State College in Daytona Beach, FL is seeking a qualified administrative assistant to join the campus office team. The role focuses on answering telephones, routing calls, basic data entry, scheduling, and assisting visitors with information.

The successful candidate will perform a variety of clerical tasks, maintain calendars, process forms and payroll data, and support exam materials setup, with occasional local travel for proctored exams as needed.

Qualifications

• High school diploma or GED required.
• Two years of related work experience preferred.
• Valid driver's license and access to a vehicle for travel to exam locations.

Responsibilities

• Answers telephones, provides information, routes calls, and retrieves/ responds to voicemails.
• Performs office tasks such as typing, scheduling, filing, and preparing documents and reports.
• Assists department staff with customer service for visitors and information.
• Maintains appointment calendars, schedules meetings, and coordinates departmental activities.
• Processes forms, including payroll-related documents, and runs time reports.
• Accesses and inputs data for reports and supports campus personnel with data retrieval.
• Maintains office supplies inventory and orders materials as needed.
• Attends meetings and may proctor exams with local travel as required.
• Assists with exam materials setup for exam sessions.
• Other duties and special projects as assigned by leadership.

Skills

Customer service

Data entry

Organizational skills

Oral and written communication

Attention to detail

MS Office / word processing

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Job description

Daytona State College in Daytona Beach, FL is seeking a qualified administrative assistant to join the campus office team. The role focuses on answering telephones, routing calls, basic data entry, scheduling, and assisting visitors with information.

The successful candidate will perform a variety of clerical tasks, maintain calendars, process forms and payroll data, and support exam materials setup, with occasional local travel for proctored exams as needed.