Staff Assistant - Child Care Training

Daytona State College; Daytona Beach (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Daytona State College in Daytona Beach, FL is seeking a qualified administrative assistant to join the campus office team. The role focuses on answering telephones, routing calls, basic data entry, scheduling, and assisting visitors with information.

The successful candidate will perform a variety of clerical tasks, maintain calendars, process forms and payroll data, and support exam materials setup, with occasional local travel for proctored exams as needed.

Qualifications

• High school diploma or GED required.
• Two years of related work experience preferred.
• Valid driver's license and access to a vehicle for travel to exam locations.

Responsibilities

• Answers telephones, provides information, routes calls, and retrieves/ responds to voicemails.
• Performs office tasks such as typing, scheduling, filing, and preparing documents and reports.
• Assists department staff with customer service for visitors and information.
• Maintains appointment calendars, schedules meetings, and coordinates departmental activities.
• Processes forms, including payroll-related documents, and runs time reports.
• Accesses and inputs data for reports and supports campus personnel with data retrieval.
• Maintains office supplies inventory and orders materials as needed.
• Attends meetings and may proctor exams with local travel as required.
• Assists with exam materials setup for exam sessions.
• Other duties and special projects as assigned by leadership.

Skills

Customer service

Data entry

Organizational skills

Oral and written communication

Attention to detail

MS Office / word processing

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Job description

Required Qualifications:

• High School Diploma or GED
• Two (2) years of related work experience
• A current, valid driver's license and access to a vehicle for travel to designated exam locations.

Grant Funded Position – Continued Employment Pending Grant Renewal

• Answers telephones and provides information; routes calls to appropriate personnel, or takes messages; retrieves messages from and responds to voice mail.
• Performs office tasks such as typing correspondence, schedules, documents, manuals, reports, setting up files, filing, preparing spreadsheets, faxing, e-mailing, telephoning, and photocopying.
• Assists department personnel with customer service, including providing information to visitors.
• Keeps appointment calendars, makes appointments, and arranges meetings for departmental personnel.
• Types and processes various departmental forms, including work orders and payroll information; runs time report and completes weekly payroll sheets.
• Accesses, inputs, and retrieves data from the computer to assist departmental and other campus personnel; retrieves data for reports.
• Maintains inventory of office supplies; orders new materials as required.
• Attends departmental, staff and other meetings to exchange information or take notes. Occasional reimbursed local travel may be required to proctor exams as needed.
• Assist/prepare exam materials set up for exam sessions.
• Other duties and special projects as assigned and directed by the President or their designee.

• The successful candidate must have the ability to perform clerical and technical tasks requiring a wide range of procedures, summarize, tabulate, and format data and information and give information, guidance, or aid.
• The successful candidate must be able to give instructions or delegate assignments to assistants and have knowledge in the operation and use of office machines and equipment.
• The successful candidate must also have knowledge of computers, peripherals, and software programs such as word processing and spreadsheets and have strong organizational skills, as well as effective oral and written communication proficiencies.

This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.