Grant Coordinator

Columbia University; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Research Administrative Coordinator to support post-award transactions and financial reporting. This role involves liaising between various research offices, preparing grant proposals, and ensuring compliance with financial regulations. Ideal candidates will possess strong interpersonal skills and the ability to work independently. Join a dynamic team committed to advancing research initiatives and making a significant impact in the academic community. If you are proactive and have a passion for research administration, this opportunity is perfect for you.

Qualifications

• Bachelor's degree or equivalent experience required.
• Ability to work independently and take initiative.

Responsibilities

• Assist in post-award research transactions and financial reporting.
• Liaise between pre- and post-research award offices.
• Coordinate annual effort reporting compliance.

Skills

Research Administration

Financial Reporting

Interpersonal Skills

Initiative

Microsoft Office

Education

Bachelor's Degree

Job description

Position Summary

The incumbent will be responsible for research administrative coordination and will report directly to the Director of Business Administration.

Responsibilities

1. Assist in post-award research transactions and close-out.
2. Process monthly research journal entries; review and process clinical research financial transactions.
3. Assist in preparation of financial reports.
4. Liaise between the pre- and post- research award offices.
5. Assist in month-end, quarter-end, and year-end closings.
6. Assist with research sponsored project salary allocations and effort reporting processes.
7. Ensure that budget lines are valid for all procurement transactions by collaborating with Finance Directors and Divisional Administrators on appropriate ChartStrings.
8. Assist in the preparation, review, and renewal of grants, contracts, and subcontract proposals.
9. Prepare grant proposals and subcontracts for all sponsored research projects.
10. Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects.
11. Manage active project progress deadlines and assist with filing of annual reports.
12. Coordinate the annual effort reporting compliance and the certification process.
13. Coordinate quarterly meetings with research Principal Investigators to monitor grant submissions.
14. Assist in special projects as needed.
15. Monitor and respond to urgent financial transaction requests.
16. Perform other departmental administrative duties as assigned.

Minimum Qualifications

• Bachelor's degree required or equivalent in education and experience.

Other Requirements

• The ability to take initiative and work independently is required.
• Good interpersonal skills are highly important.
• Intermediate proficiency in Microsoft Office.

Columbia University is an Equal Opportunity Employer / Disability / Veteran. The university is committed to hiring qualified local residents.