Grant Budget Analyst

New York City Department of Transportation; New York (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

The New York City Department of Transportation, Division of Transportation Planning and Management, seeks an experienced Grant/Budget Analyst to coordinate grant portfolios and city operating budgets for TPM subdivisions.

Reporting to the TPM Budget Director, the analyst will develop and reconcile budgets, prepare quarterly reports, and support end-of-year exercises while collaborating with multiple units to ensure timely, accurate financial information for priority projects.

Qualifications

• Strong computer skills with Excel, Word, Outlook and Adobe Acrobat.
• Experience with city budget processes and grant claims.
• Knowledge of FMS, PassPort and CHRMS reports and processes.

Responsibilities

• Coordinate and manage TPM subdivisions' grants; develop grant proposals.
• Update project schedules and coordinate budget requests.
• Monitor project progress and prepare administrative actions like time extensions.

Skills

Excel

Word

Outlook

Adobe Acrobat

Education

Master's degree in economics, finance, accounting, business or public administration

Bachelor's degree with 3 years related experience

Associate degree with 5 years related experience

High school diploma with 7 years related experience

Combination of education/experience

Tools

FMS

PassPort

CHRMS

Job description

*** To be considered for this position candidate must be serving permanently in the title of Associate Staff Analyst, or be reachable on the open competitive civil service list for Exam No. 9061. ***

The Division of Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division's responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists. TPM's Administration Office provides support to ensure that sufficient resources are in place to perform these projects.

TPM seeks two experienced analysts to support multiple priorities in a fast-paced environment to meet tight deadlines.

Reporting to the TPM Budget Director, the Grant/Budget Analyst will be responsible for coordinating the various subdivisions' grant portfolios and city operating budgets. The candidate will work closely with the TPM Grants and Budget Administration Office to develop, administer and reconcile grant/city budgets and complete various fiscal/budget exercises. We are looking for an experienced analyst to support multiple priorities, including management of TPM's various state and federal grants, OTPS and PS Budgets in a fast-paced environment to meet tight deadlines.

Under general supervision and with some latitude of independent judgement, the candidate's responsibilities will include but not limited to the following: coordinate and manage grants for TPM Subdivisions; perform support work in developing grant proposals for funding; update project schedules and coordinate budget requests; monitor project progress and schedules and prepare administrative actions such as time extensions; provide support and coordinate with multiple TPM units on budget issues for Division priority projects; provide TPM subdivisions with budget monitoring tools and maintain existing budget tracker; assist division with end of year budget exercises such as grant roll exercises and accruals; coordinate the annual preparation of grant expense budget requests in close coordination with project managers and their respective units; Preparation of quarterly claims and progress reports for submission to the agency's Grants Administration. The position requires extensive coordination within TPM and with the agency's Budget and Grants Units.

ASSOCIATE STAFF ANALYST - 12627

Minimum Qualifications

• 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
• 2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
• 3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in "1" above.
• 4. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in "1" above.
• 5.A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in "1" above.

Strong computer skills in Microsoft Excel, Word, Outlook, and Adobe Acrobat Solid experience and knowledge of the city's budget processes Experience in submission of grant claims FTA and FHWA knowledge and experience in the City's Financial Management System (FMS), PassPort and CHRMS reports Good interpersonal and communication skills and abilities to work effectively and responsibly with internal and external parties for follow-ups and tasks completion.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.