Grant Budget Analyst

City of New York; New York (NY); On-site; USD 77,000 - 100,000; Full time

Job summary

The City of New York’s TPM Division seeks two experienced analysts to support grant portfolios and city operating budgets in a fast-paced environment. Reporting to the TPM Budget Director, you will coordinate grants, update schedules, and prepare fiscal actions across divisions.

Strong Excel/budgeting skills and grants knowledge are essential. Residency is required; this role emphasizes coordination with multiple units and adherence to tight deadlines.

Qualifications

• Must have a bachelor degree and 4 years of admin experience, with 18 months in supervisory capacity.
• Or an associate degree with 5 years of experience, 18 months in supervisory role.
• Or a high school diploma with 6 years of relevant experience, 18 months supervisory.
• Education/experience equivalent to above with 18 months supervisory experience.

Responsibilities

• Coordinate and manage grants for TPM Subdivisions.
• Develop grant proposals for funding.
• Update project schedules and coordinate budget requests.
• Monitor project progress and prepare administrative actions.
• Provide budget monitoring tools and maintain budget trackers.
• Prepare quarterly grant expense/ progress reports for submission to Grants Administration.

Skills

Excel

Word

Outlook

Adobe Acrobat

Budget processes

Grant claims

FMS (PassPort/CHRMS)

Interpersonal skills

Communication skills

Education

Baccalaureate/Associate/HS with experience options

4+ years admin/managerial exp

18 months supervisory exp

Education/experience equivalence

Tools

MS Excel

City Budgeting Systems

Job description

To be considered for this position candidate must be either serving permanently in the Administrative Manager title or be reachable on DOT's civil service promotion list.

The Division of Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists. TPM’s Administration Office provides support to ensure that sufficient resources are in place to perform these projects. TPM seeks two experienced analysts to support multiple priorities in a fast-paced environment to meet tight deadlines.

Reporting to the TPM Budget Director, the Grant/Budget Analyst will be responsible for coordinating the various subdivisions’ grant portfolios and city operating budgets. The candidate will work closely with the TPM Grants and Budget Administration Office to develop, administer and reconcile grant/city budgets and complete various fiscal/budget exercises. We are looking for an experienced analyst to support multiple priorities, including management of TPM’s various state and federal grants, OTPS and PS Budgets in a fast-paced environment to meet tight deadlines.

Under general supervision and with some latitude of independent judgement, the candidate’s responsibilities will include but not limited to the following: coordinate and manage grants for TPM Subdivisions; perform support work in developing grant proposals for funding; update project schedules and coordinate budget requests; monitor project progress and schedules and prepare administrative actions such as time extensions; provide support and coordinate with multiple TPM units on budget issues for Division priority projects; provide TPM subdivisions with budget monitoring tools and maintain existing budget tracker; assist division with end of year budget exercises such as grant roll exercises and accruals; coordinate the annual preparation of grant expense budget requests in close coordination with project managers and their respective units; Preparation of quarterly claims and progress reports for submission to the agency’s Grants Administration. The position requires extensive coordination within TPM and with the agency’s Budget and Grants Units.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Strong computer skills in Microsoft Excel, Word, Outlook, and Adobe Acrobat Solid experience and knowledge of the city’s budget processes Experience in submission of grant claims FTA and FHWA knowledge and experience in the City’s Financial Management System (FMS), PassPort and CHRMS reports.
• Good interpersonal and communication skills and abilities to work effectively and responsibly with internal and external parties for follow-ups and tasks completion.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $77,071.00 – $100,000.00