STAFF ANALYST

New York City Department of Transportation; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

The New York City Department of Transportation (DOT) seeks a Staff Analyst to join the Fiscal Affairs team. You will verify invoices, pre-audit payment packages, and ensure compliance with Federal/State/City mandates while using FMS3 and PASSPort for processing payments.

Responsibilities include logging invoices, reviewing contracts and cost sheets, and preparing reports for managerial review. NYC residency is typically required, with a focus on accuracy and timely vendor payments.

Qualifications

• A master’s or bachelor’s degree with related professional experience in budget or financial administration.
• Experience with public procurement or government payment processes is a plus.
• Knowledge of financial management systems and contract payment workflows.

Responsibilities

• Verify accuracy and completion of invoice payment request documents and supporting backup.
• Use FMS3 and PASSPort to process vendor invoices for goods and services.
• Log and track invoices in the unit's internal tracking database.
• Pre-audit voucher payment packages and monitor payments for errors.
• Review contracts, timesheets, and cost sheets before approving payments.

Skills

Budget administration

Financial analysis

Invoice processing

Attention to detail

Contract compliance

Education

Master's degree in economics, finance, accounting, or public administration

Bachelor's degree + 2 years related experience

Associate degree + 4 years related experience

High school diploma + 6 years related experience

Tools

FMS3

PASSPort

Job description

**IN ORDER TO BE CONSIDERED FOR THIS POSITION, CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF STAFF ANALYST, OR BE REACHABLE ON THE CIVIL **
The New York City Department of Transportation (DOT) strives to provide a safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT oversees one of the most complex urban transportation networks in the world. DOT's staff manages an annual operating budget of over 1 billion dollars, along with 6,300 miles of streets and highways, over 12,000 miles of sidewalk, and nearly 800 bridges and tunnels. NYC DOT's staff also installs and maintains over one million street signs, 13,250 signalized intersections, over 315,000 streetlights, and over 350 million linear feet of markings. In support of these efforts, the Fiscal Affairs unit within DOT, is responsible for all capital & expense payables, revenue collection and internal fiscal support. Under the general supervision of the Supervisor of the Contract Payment Unit of Fiscal Affairs, the candidate will work on all invoices related to the agency's capital projects such as but not limited construction bridge projects, Roadway repairs and many other projects relating to maintaining New York City's massive transportation infrastructure.
He or she will verify the accuracy and completion of invoice payment request documents and the supporting backup documents for payment. He or she will utilize the City's Financial Management System (FMS3) and the Procurement and Sourcing Solutions Portal (PASSPort) to process vendor invoices for goods and services. The candidate will log and track invoices in the unit's internal tracking database. He or she will pre-audit voucher payment packages to ensure that they contain all necessary supporting documentation and monitor payments for errors, either approving the payment package or returning the package to the preparer for necessary corrections and resubmission. He or she will review Requirements Contracts, timesheets, material cost sheets and contract specifications before approving payments to ensure conformity to the agency's requirements and Federal/State/City mandates. The candidate may also prepare reports for managerial and budgetary review.
STAFF ANALYST - 12626

Minimum Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.