BOB-Administrative Manager

New York City Department of Transportation; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness eligibility

Support for individuals with disabilities

Job summary

The New York City Department of Transportation is seeking an Administrative Manager 3 to oversee complex fiscal operations within the Capital Design and Construction group. Responsibilities include managing office operations, preparing budgets, and assisting with project expenditures.

Candidates must possess a baccalaureate degree and relevant managerial experience. Strong communication skills and knowledge of Microsoft Office are preferred. The position is located in Manhattan, NY, and requires NYC residency.

Qualifications

• Four years of progressively responsible clerical/administrative experience.
• 18 months in a managerial/executive/supervisory capacity.
• Ability to make independent decisions concerning program management.

Responsibilities

• Oversees the operation of an office performing fiscal and bookkeeping work.
• Prepares budget exercises and monitors project expenditures.
• Handles correspondence on behalf of the Executive Director.

Skills

Effective communication

Knowledge of Microsoft Office

Experience with FMS2 and FMS3

Education

Baccalaureate degree

Job description

Civil Service Title - Administrative Manager 3 (Managerial)

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE IN DOT, OR BE REACHABLE ON DOT'S PROMOTIONAL LIST.

Serves as an Administrative Manager within the Capital Design and Construction, Roadway Bridges group, overseeing the overall operation of an office performing complex and critical fiscal and bookkeeping work. Identifies, analyzes, and prepares reports in designated areas, and performs professional tasks to assist with the capital budget process. Prepares budget exercises for the group, compiles and reconciles the capital plan, and tracks capital funding utilizing projects in FMS2, FMS3, PWA schedules, and CCR summary sheets. Reviews and assists group staff in preparing Certificates to Proceed (CP) for projects and navigating the amendment process. Monitors project expenditures by checking CPMS, and maintains a manual log for projects not yet processed in CPMS. Performs data analysis to create charts and updates spreadsheets regularly. Maintains comprehensive office files, including tracking contract end dates for all agreements. Responds to ad-hoc and scheduled reporting requests, such as the annual GASB 49 update, LL63, while ensuring accurate record-keeping. Prepares and handles correspondence on behalf of the Executive Director. May supervise and train less experienced staff. Performs other related duties as required.

Preferred Skills

• Ability to communicate effectively in verbal and written form.
• Knowledge of Microsoft Office, Word, Excel, and of FMS2 and FMS3.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

35

Application Instructions

All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 783236. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/do

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.