Budget Analyst

Department of Transportation; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

NYC Department of Transportation seeks a Budget Analyst for the Facilities Management Unit. The candidate will monitor OTPS and capital budgets, prepare budget proposals, and perform technical budget activities.

Responsibilities include managing the $80M+ Lease budget, preparing CP packages, and supporting year-end processes, with strong Excel and analytical skills. The role requires independent thinking, initiative, and solid problem-solving abilities, under the Deputy Director of Financial

Qualifications

• Bachelor's degree with required credits in auditing, accounting, finance or related field.
• One year of relevant auditing experience or professional license (CPA/IA).
• City of New York residency eligibility and NYC-specific requirements.

Responsibilities

• Monitor Expense OTPS and capital expenditures for the Facilities unit.
• Compile Expense and Capital Budget New Need proposals and PEG savings/cost reduction proposals.
• Perform daily budget modifications, OTPS reports, and monthly spending plans for Capital and Expense budgets.
• Oversee the agency's $80M+ Lease budget, review invoices, reconcile issues, and project lease expenses.
• Make funding decisions for requisitions and procurements submitted by the procurement team.
• Prepare and submit CP packages for Facilities Management capital projects and oversee commitment plan changes.
• Oversee year-end exercises like encumbrance rollover and accruals.
• Use Passport and City’s digital procurement platform for budgeting tasks.
• Create complex Excel spreadsheets for advanced budget analyses.
• Perform additional budget analyses and special projects as assigned.

Skills

Quantitative skills

FMS3 PASSport

Pivot tables

Microsoft Excel

Communication skills

Organization skills

Education

Bachelor's degree with auditing/finance emphasis

Job description

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE PERMANENTLY SERVING IN THE MANAGEMENT AUDITOR TITLE, OR BE REACHABLE ON THE CIVIL SERVICE LIST. .**

NYC DOT seeks to hire a Budget Analyst to join the Facilities Management Unit. The candidate must be an independent thinker with strong problem-solving abilities, a high level of initiative, and encompass strong analytical skills. With oversight from the Deputy Director of Financial Management, the Budget Analyst will be responsible for the following:

• Monitor Expense OTPS and capital expenditures for the Facilities unit.
• Compile Expense and Capital Budget New Need proposals as well as savings/cost reduction proposals (PEG) in preparation for financial plans and other budget exercises
• Perform technical budget activities including daily budget modifications requests, daily OTPS reports, monthly spending plans and other technical budget functions for the Capital and Expense budget.
• Monitor and oversee the agencies $80M+ Lease budget including reviewing invoices for accuracy, reconciling financial issues with landlords, updating and tracking expenses, projecting lease expenses and submitting invoices to accounts payable for payment.
• Make decisions regarding funding availability and provide budget structures for requisitions and procurements as submitted by the procurement team.
• Assist with monitoring and tracking expense budget modifications and capital registrations.
• Prepare and submit Certificate to Proceed (CP) packages for Facilities Management’s capital projects and oversee commitment plan changes.
• Oversee Facilities Management’s year end exercises, such as the encumbrance rollover report and accrual exercise.
• Complete financial functions as required within Passport, City of New York’s digital procurement platform.
• Create complex and analytical Excel spreadsheets to perform advanced budget analyses as required.
• Perform additional budget related analyses, exercises, requests, and special projects as assigned.

MANAGEMENT AUDITOR - 40502

Minimum Qualifications

• A baccalaureate degree from an accredited college including or supplemented by 24 semester credits in auditing, accounting, finance, economics, statistics, law, quantitative or qualitative research methodology, mathematics, data science, management, public or business administration, computer science/information technology, or a related field, and one of the following:
• (a) one year of full-time satisfactory experience in performance auditing according to Generally Accepted Government Auditing Standards (GAGAS), financial auditing, internal auditing, and/or information technology (IT) auditing; or
• (b) a valid Certified Public Accountant license issued by the New York State Education Department; or
• (c) a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA).

Special Note

To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor - Assignment I or at least two years of experience in performance auditing according to Generally Accepted Government Auditing Standards (GAGAS), internal auditing, financial auditing, and/or information technology (IT) auditing.

Preferred Skills

• Proven quantitative and analytic skills.
• Must be proficient in FMS 3 and PASSport.
• Ability to use formulas and pivot tables to analyze large data sets and effectively format spreadsheets.
• Strong Experience with Microsoft Office, especially Microsoft Excel.
• Strong organizational, writing, and communication skills.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.