Grant Accounting Manager

Vaco; Elyria (OH); Hybrid; USD 79,000 - 95,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco is seeking a Grants Accounting Manager in Elyria, OH, to oversee the fiscal integrity of grant accounts and ensure compliance with federal, state, and other grant requirements.

The role supervises grants accounting staff, reviews grant agreements and budgets, and manages timely transactions, billings, and reporting. It also leads procedures, allocations, and audits for federal and other restricted funds.

Qualifications

• Bachelor's degree required.
• 4–7 years of progressively responsible accounting experience.
• Proficiency in Microsoft Excel; ERP experience preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Supervise Grants Accounting staff and oversee grant accounting, financial reporting, and compliance activities.
• Review grant award agreements and approved budgets; ensure proper account establishment and accurate, timely transactions, billings, collections, and reporting.
• Establish and monitor accounting procedures and deadlines to maintain compliance with grant and cash management regulations.
• Assign grant accounting and reporting responsibilities based on portfolio complexity, workload, and funding source.
• Perform grant accounting functions as needed, including journal entries, time and effort reviews and reconciliations, financial reporting, invoicing, drawdowns, and compliance monitoring.
• Communicate with grant financial managers and collaborate with campus departments to promote understanding of and adherence to policies and procedures.
• Provide periodic financial reports, maintain auditable grant files, and serve as a primary resource for project inquiries and audits.
• Prepare annual and periodic budget appropriations for restricted programs.
• Prepare the annual Schedule of Expenditures of Federal Awards (SEFA) and periodic Federal Funding Accountability and Transparency Act (FFATA) reports.

Skills

Organizational skills

Communication

Problem-solving

Fast-paced environment

Education

Bachelor's degree

Tools

Microsoft Excel

ERP systems

Job description

Vaco is hiring for a Grant Accounting Manager opportunity in Elyria OH.

Direct Hire, Hybrid Schedule

Salary: 79-95,000/yr

Job Description

Reporting to the Controller/Budget Director, the Grants Accounting Manager is responsible for the fiscal integrity of the College's grant and restricted accounts and serves as the College's subject matter expert on compliance with federal, state, and other grant requirements.

This role supervises Grants Accounting staff and oversees financial accounting and reporting for federal, state, local, and private grants, contracts, and gifts. Responsibilities include reviewing grant award agreements and approved budgets, ensuring proper account setup, and overseeing the timely and accurate completion of transactions, billings, collections, and restricted account reporting.

The Grants Accounting Manager establishes, implements, and monitors accounting procedures and deadlines to ensure compliance with cash management and other grant regulations. The position assigns accounting and reporting responsibilities for selected grants, contracts, and restricted funds based on portfolio complexity, workload, and funding source while retaining overall responsibility for federal grants and other designated funds.

Key Responsibilities

• Supervise Grants Accounting staff and oversee grant accounting, financial reporting, and compliance activities.
• Review grant award agreements and approved budgets; ensure proper account establishment and accurate, timely transactions, billings, collections, and reporting.
• Establish and monitor accounting procedures and deadlines to maintain compliance with grant and cash management regulations.
• Assign grant accounting and reporting responsibilities based on portfolio complexity, workload, and funding source.
• Perform grant accounting functions as needed, including journal entries, time and effort reviews and reconciliations, financial reporting, invoicing, drawdowns, and compliance monitoring.
• Communicate with grant financial managers and collaborate with campus departments to promote understanding of and adherence to policies and procedures.
• Provide periodic financial reports, maintain auditable grant files, and serve as a primary resource for project inquiries and audits.
• Prepare annual and periodic budget appropriations for restricted programs.
• Prepare the annual Schedule of Expenditures of Federal Awards (SEFA) and periodic Federal Funding Accountability and Transparency Act (FFATA) reports.

Qualifications

Required Qualifications

• Bachelor's degree.
• Four to seven years of progressively responsible accounting experience.
• Strong organizational, communication, and problem-solving skills.
• Ability to work effectively in a fast-paced environment.
• Demonstrated proficiency in Microsoft Excel; proficiency test required.
• Experience working with ERP systems.

Preferred Qualifications

• Experience in higher education, government, or nonprofit fund accounting.
• Experience with federal grants accounting.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certification requirements, office location, and other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).